Contracts Administrator

at  Great Minds

COMPANY PROFILE

Great Minds, a mission driven Public Benefit Corporation, brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our English curriculum, Wit & Wisdom®, Eureka Math™ and PhD Science™, all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and the sciences. Founded in 2007, Great Minds now employs more than 1,000 people.
For additional information please visit: www.greatminds.org

REQUIRED EDUCATION

• Associate degree

Required Qualifications

• Minimum 2 years’ experience working with contracts
• Minimum of a 4-year degree or equivalent business experience.
• Strong attention to detail, proficient at establishing priorities and meeting deadlines, careful attention to accuracy and confidentiality
• Ability to work independently
• Capable of working in fast-paced environment, with demonstrated ability to juggle multiple competing tasks and demands.
• Proven initiative and strong organizational skill

JOB PURPOSE

The Contracts Administrator helps the Contracts Team to effectively manage, monitor, and report contracts with various parties including suppliers, customers, contractors, and vendors of goods and services. The Contracts Administrator is responsible for preparation of contract documents, communication with contractors, maintenance of contract files, running reports, and advising business partners as to upcoming terminations, renewals, and deliverables.
As part of Great Minds’ Legal team, the Contracts Administrator will work closely with internal and external customers under the direction of the Senior Contracts Manager. The Contracts Administrator will relate cooperatively and professionally with our internal team and our valuable clients to ensure delivery of objectives within deadlines.

RESPONSIBILITIES

• Prepare and route standard template agreements to vendors and contractors
• Provide contract summaries and assist with record cleanup and database maintenance
• Field contract inquiries, escalating within the legal department as needed
• Prepare monthly contract reporting to internal stakeholders
• Respond to requests for Certificates of Insurance (COI)
• Ensure Contract file accuracy and completeness
• Track/Audit “in progress” contracts, following up with customers, vendors, and other applicable parties to ensure execution
• Support effective implementation, including notifying, in advance, relevant parties of key dates under the contracts.
• Work with GM project managers to amend contracts as needed
• Such other related tasks as assigned

Required Qualifications

• Minimum 2 years’ experience working with contracts
• Minimum of a 4-year degree or equivalent business experience.
• Strong attention to detail, proficient at establishing priorities and meeting deadlines, careful attention to accuracy and confidentiality
• Ability to work independently
• Capable of working in fast-paced environment, with demonstrated ability to juggle multiple competing tasks and demands.
• Proven initiative and strong organizational skills