Contracts Manager

at  UNICEF

Job no: 573268
Contract type: Fixed Term Appointment
Duty Station: Copenhagen
Level: P-4
Location: Denmark
Categories: Supply Management
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
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SUMMARY OF KEY FUNCTIONS/ACCOUNTABILITIES

• Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures.
• Conducts contracts management to ensure supplier compliance to LTA’s and purchase order terms and conditions.
• Issues international tender invitations to acceptable suppliers, evaluates quotations, clarifies offers, and negotiates with suppliers as appropriate.
• Makes recommendations for finalization of purchases, adjudicates offers in consultation with WHO, and internally Technical and QA centers. Prepares and defends submissions to CRC.
• Works closely with countries, programmes and partners on project design, work plan and procurement coordination, issues of long-term forecasting of quantities and planning of funding.
• Ensures adequate and coordinated planning of procurement and demand of the commodities, including during introduction phases, peaks and campaign seasons as applicable.
• Performs market intelligence gathering and conducts written analysis in order to establish perspectives of future market conditions, potential funding and forecasting needs.
• Reviews material specifications and requirements with appropriate technical counterpart to ensure completeness and appropriateness of supply requests.
• Support Country programs, Program Division and Regional Offices in the commodities strategies, the forecasting and the procurement of the center’s supplies through preparation or participation in workshops, field visits and partnership meetings.
• In partnership with WHO and internally Technical and Quality Assurance centers, evaluates suppliers with respect to delivery performance, product acceptability, and commercial acceptability.
• Establishes work plans and priorities, monitors achievements and evaluates performance of support staff.
• To provide strategic guidance and advice to Senior Manager with regards to supply and procurement strategies for the full portfolio of polio vaccines; provide strategic supply advise to guide the GPEI development and updates of programmatic eradication strategies.
• Engage with suppliers and partners to guide supply innovations in support of eradication.

EDUCATION:

Advanced University degree in business administration, commerce or law or technical field required,

• A first level university degree (Bachelor’s) in a relevant technical field (as identified above), in conjunction with ten (10) years of relevant work experience with the focus on partnership and development of strategies for vaccine procurement and supply, may be taken in lieu of an advanced university degree.

WORK EXPERIENCE:

Minimum eight years of progressively responsible professional experience including at least three at the international level.
Experience in commercial activities with the public or private sector in developing and industrialized countries.
Experience in global supply and demand markets of vaccines, strategic supply planning, ideally in support of an eradication program.

STRATEGIC OFFICE CONTEXT AND PURPOSE FOR THE JOB

The fundamental mission of UNICEF is to promote the rights of every child at all times, focusing on equity and emphasizing the needs of the most disadvantaged and excluded children and families. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism. Supply Division’s work continues to be a direct input to development programmes, including delivery of supplies required by programmes working towards the UNICEF SP result areas, and revolves around innovation, influencing markets, supply chain optimization and capacity development.

PURPOSE OF THE JOB

The incumbent is expected to work closely with the GPEI to provide strategic advice on vaccine supply, including participating in development of polio strategies in the context of an evolving epidemiology, and to develop and execute procurement strategies including appropriate contracting for the portfolio of polio vaccines in line with relevant program strategies, roadmaps and in close collaboration with partners and suppliers. The incumbent will (in collaboration with the staff) be proposing methods of purchase in support of ensuring an uninterrupted, sustainable supply of affordable, quality assured polio vaccines for routine and campaign activities including stockpiling for the post cessation period; and will manage supplier relationships and monitor performance to secure the program outcomes.
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