Conveyancing Assistant

at  Stockland

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.
We have a fantastic opportunity to join the Conveyancing team as a Conveyancing Assistant where you will work as part of a national team.
The Opportunity
We have an exciting and newly created Conveyancing Assistant role within Group Legal and Risk, based in Melbourne. You will assist the State Conveyancing Manager and the rest of the national team with data entry, admin work, running reports, and support with contract exchanges.
Based in our Melbourne head office on Collins Street, this role offers the flexibility to balance working from the office and home.
This role is being recruited on a full-time contract basis until February 2025

YOUR TASKS WILL INCLUDE:

Investigating and rectifying data misalignment between systems
Organise and complete tasks, complete reports, and daily settlement diaries within set timeframes
Perform information management including collection and maintenance of files/records, correspondence and project/settlement files for easy retrieval
Assist in maintaining appropriate systems, procedures and controls
Entering customer and file information into Stockland systems (SAP, Salesforce)
Assist and support the team to meet agreed contract exchange timeframes and settlement targets
Identify organisational improvement initiatives
Assist the team with conveyancing file management including processing of nominations, duties online preparation.
Send out notices of disposition and other settlement notifications including registration notifications via use of mail-merge tools
About you
We are looking for someone with a genuine interest in and passion for the legal field. You may have come from administration in a law firm or a real estate company, for example. Tech savvy, you must be well versed with Microsoft Office suite, and any exposure to DocuSign would be a bonus. A natural communicator, you will be able to liaise with stakeholders easily and thrive in a fast-paced environment. This role is data heavy, so an interest in data entry and repetition will see you go far in this role.

TO BE SUCCESSFUL IN THIS ROLE YOU:

1-2 years’ experience in a team office environment, subject to work pressures and competing deadlines
Experience using Microsoft Windows applications
Experience within a real estate or legal office preferred
Strong attention to detail and data entry accuracy
Organisational and time-management skills
The Stockland Proposition
We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we and we want our teams to reflect this.
Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to careers@stockland.com.au
Apply today – Stockland – it’s your place