Coordinator (Committee Administration)

at  University of New England UNE

ACKNOWLEDGEMENT OF COUNTRY

The University of New England (UNE) is a regionally based, globally networked university renowned for the quality of its student experience and the excellence of its research specialisations. In addition, UNE pioneered teaching to external students making it the most experienced provider of distance and innovative online education.
UNE emphasises its people, staff and students’ growth and development. We aspire to be a leader in innovation and change and a centre for the Armidale and the North-West communities.
Equity, diversity and inclusion are central to the core values of UNE and we are committed to engaging, supporting and growing a richly diverse workforce. From the Oorala Aboriginal Centre at the heart of our campus, to the inclusive organisations such as the UNE Ally Network, the UNE Women’s Society, and the many international cultural groups - all will feel valued and respected at UNE.
You will embody the UNE values and strive to be Open, Enquiring, Exceptional and Making a Difference. Additionally, you will be committed to achieving the goals embedded in the Future Fit Strategic Plan Future Fit 2021-2030: Personalised Learning Journeys, Empowering Communities, and Building Resilience.

ABOUT EDUCATION ENTERPRISE

The purpose of the Education Futures division is to drive academic excellence in a manner consistent with UNE’s objectives to be a leader in the design, practice and delivery of distance and online education, and an acknowledged provider of research and scholarship which addresses issues of importance in a regional context. UNE must be identified as an organisation that successfully deploys digital technologies to support educational access and student success. Education Enterprise exists as a business unit to provide both leadership and partnership functions in the design of academic and educational enterprise with faculties and professional areas across all learning, teaching and assessment and, quality enhancement and assurance activities.

ABOUT THE ROLE

Working closely with the relevant Academic Manager, Associate Dean Teaching and Learning, the Secretariat, Heads of School and Course Managers, the Coordinator (Committee Administration) will take a proactive approach to the planning and management of the various academic governance committees at School and Faculty level.
The role will be responsible for ensuring that School and Faculty committee business aligns with UNE policy and record-keeping requirements and is conducted in line with advice from the Secretariat and Committee Chairs. This will include the production of agendas and meeting papers and assisting the Chair with the business of the committee and its meetings.
The Coordinator (Committee Administration) will also provide authoritative advice in relation to the progression of curriculum items through the academic governance process. Where required, the role will also assist in the handling of relevant academic matters in the School and Faculty, providing policy and procedural advice to staff, exercising initiative, judgment, integrity and diplomacy.
The position requires the ability to engage effectively with internal and external stakeholders, demonstrate strong time management skills, maintain high standards of proof-reading and attention to detail and a standard of process responsibility appropriate to the level of the role.

To be successful in this role, you will have:

• Strong skills in working effectively in a team-based working environment and complex organisational structure.
• A demonstrated understanding of academic governance, systemised record-keeping, quality assurance and committee administration.
• Excellent communication and interpersonal skills with the ability to engage collaboratively at all levels.
• An outstanding attention to detail.
• Experience with multiple UNE systems and platforms, eg: Callista, SRM, Courseloop, or equivalent.
• A flexible and proactive approach to problem-solving and prioritisation.
• A working knowledge of policy and legislation applicable to the Higher Education sector.
• Experience in producing meeting papers and committee minutes to a high standard