Coordinator, Lifecycle Renewal and Budgets

at  City of Ottawa

Requisition ID: 13506
Department: Infrastructure & Water Services Department
Service: Asset Management Service
Branch: Facilities Asset Management Branch
Employment Type: 1 Full-time Temporary (up to 1 year)
Work Hours: 35.00 hours per week
Affiliation: CIPP
Salary Information: $83,851.04 - $102,027.38 annually (2024 rates of pay)
Location: 100 Constellation, Nepean
City: Ottawa, ON
Job Category: Planning and Infrastructure
Application Close: 19/06/2024

JOB SUMMARY

The Asset Management Branch is responsible for the cost-effective management of the City’s $20 billion public works infrastructure assets, carrying out or overseeing the provision of planning, analysis and needs evaluation specifications, and Request for Proposal (RFP) development, evaluation and selection.
You are responsible for a broad range of functions related to asset management. These functions are primarily associated with lifecycle activities, which include capital planning and budget forecasting related to the renewal and upgrade of the City’s buildings and parks, monitoring and analyzing capital budget performance as projects are tendered, coordinating technical documentation and conducting research and analysis to support the development and implementation of life cycle renewal projects, policies and strategies. You also provide functional supervision to staff as required.
This specific position is within the Building and Park Assets Unit (BPA), in the Facility Asset Management Branch. The focus of this Unit is mainly associated with the lifecycle renewal of all City vertical assets, inclusive of parks and buildings. The Unit portfolio incorporates the asset management of over 1100 buildings and approximately 1200 parks. This position will report to the Program Manager. The position will be responsible for facilitating capital project coordination meetings with relevant stakeholders, monitor project schedules/budgets, maintain the asset register for city facilities, liaise with partners through corporate leases and/or agreements, and support the preparation of annual capital budgets.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business Administration, Planning, Business Management or a related field.
Minimum of 5 years of progressively responsible and direct experience in asset management, reinvestment planning and lifecycle planning and renewal.

KNOWLEDGE

• Demonstrated use of computers and computer applications, such as financial models, advanced spreadsheet applications, GIS tools and database management systems
• Software applications including SAP (PM & PS Modules), RIVA, Word, Excel, Accessibility Audit Tools and MarkView
• Records Management System (RMS)
• Financial management principles, budgeting and accounting procedures
• Tangible Capital Asset Reporting processes
• Infrastructure lifecycle models, principles and concepts, rehabilitation techniques and best management practices
• Forecasting processes for capital and operating budget
• Infrastructure lifecycle /financial reporting practices
• Operations/Maintenance aspects and requirements for buildings and parks
• Project management skills
• Application of holistic, systematic, and risk-based processes to decision making concerning the management and renewal of government, public, and private enterprise physical assets
• Processes and techniques required to establish and run an effective asset management program, including developing solutions associated with asset management, evaluation, preservation and rehabilitation of existing infrastructure
• Asset management principles and processes
• Applicable legislation related to municipal buildings and parks, such as the Ontario Building Code, Planning Act, Environmental Assessment Act and The Accessibility for Ontarians with Disabilities Act (AODA)
• Purchasing By-law
• Knowledge of applicable health and safety legislation, including the rights and duties of workers

Desirable Qualifications:

• Long range budget coordination for all City buildings and parks, including capital budget processes, budget monitoring, risk assessment and estimating of rehabilitation projects.

COMPETENCIES, SKILLS AND ABILITIES

• Ability to work effectively within a team environment as a substantive contributor
• Ability to develop and maintain effective working relationships with a wide variety of technical and non-technical stakeholders
• Strong reporting, analytical and research skills
• Ability to provide functional supervision to staff and temporary resources
• Possess solid organizational and prioritizing skills to deal effectively with multiple demands and conflicting priorities
• Ability to interpret/provide subject matter expertise in a relatable and understandable manner
• Strong, effective interpersonal skills with an ability to influence others
• Communicate effectively, both orally and in writing
• Engaged and adaptable approach to project delivery
• Tactful and discreet
• Sound judgment
• Results oriented
• Self motivated and resourceful
• Team player

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing
• Driver’s License Requirement: This position requires the successful candidate to use their own transportation.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
  We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
  The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
  Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
  The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
  Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

Please refer the Job description for details