Coordinator of Business Services

at  George Mason University

Department: University Life - Mason Recreation
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: On Site Required
Pay Band: 03
Salary: Salary range starting in the mid $50k’s; commensurate with education and experience
Criminal Background Check: Yes
Financial Background Check: Yes

REQUIRED QUALIFICATIONS:

• Associate’s degree in related field or equivalent combination of education and experience;
• Experience typically obtained within two years in the following areas:
• Modern business practices;
• Budgeting & Revenue generation;
• Computer/information systems;
• Customer service;
• Database software;
• Cash handling;
• Knowledge of fiscal policies and procedures;
• Demonstrated knowledge of budget processes;
• Demonstrated organizational and problem-solving skills;
• Ability to act with integrity and professionalism;
• Ability to foster a positive work environment and encourage collaboration and teamwork;
• Ability to have a commitment to an active and meaningful contribution to the university’s well-being initiative;
• Demonstrated excellent customer service, oral and written communication skills;
• Demonstrated proficiency with MS Office programs (Word, Excel, and PowerPoint); and
• American Red Cross AED, CPR and First Aid certification or ability to obtain within 30 days of hire.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in related field;
• Experience with Fusion and Banner or related system; and
• Demonstrated knowledge of Fusion and Banner or related system.

• Fiscal Management:
• Review monthly financial results from memberships, sales, The EDGE, other business functions and prepare and submit monthly reports;
• Process EDGE client payments in Fusion software and EDGE credit card sales;
• Ensure appropriate client billing for memberships, EDGE sales, and summer camps;
• Assist in resolving financial over/short deposit discrepancies in Fusion;
• Be knowledgeable regarding all aspects of the Fusion software, Touchnet, and Freedom Pay and their implementation within the department’s operation;
• Be responsible for completing the annual membership and facility usage report;
• Work with the Associate Director, University Life Technology as it pertains to operation of the Fusion software;
• Submit monthly reports that reflect the operation, ensuring that fiscal policies and procedures are compliant with the University’s;
• Process financial transactions including purchase orders, PCard transactions, travel reimbursement and other payments;
• Complete the necessary process to maintain Fusion’s accounting ledger to have a zero balance at year’s end;
• Work with the Finance and Business Manager as it pertains to account reconciliations, audits and end of year projects; andMonthly financial reconciliation.
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• Scheduling for the Department:

• Schedule indoor and outdoor campus recreation facilities for student organizations, faculty and staff, and community organizations;
• Ensure facilities are scheduled in an equitable manner;
• Monitor daily use of activity areas to ensure maximum participation; andDevelop and publish weekly schedules for all facilities.
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• Sponsorship and Alumni Engagement:

• Support the Finance and Business Manager in obtaining fundraising sponsorships for the annual Mason Open Golf Tournament or other events; andSupport the Finance and Business Manager with planning alumni engagement activities.
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• Professional Development:

• Work with supervisor to create an individualized professional development plan;
• Continue to develop professionally through membership and participation in applicable professional organizations and developmental workshops; and
• Represent Mason Recreation on divisional and University-wide committees; represent the institution on regional/national committees.
• Departmental Support/Other Duties:
• Commitment to making an active and meaningful contribution to the university’s well-being initiative;
• Support and take an active role in Mason Recreation departmental special events;
• Participate in the collection and analysis of quantitative and qualitative data to support departmental improvement; and
• Perform other duties as requested.