Coordinator, Projects

at  RWS Global

JOB DETAILS

Job Title: Coordinator, Projects
Reports To: VP, Projects
Working Hours: Normal office hours are 08:30 to 17:30
Place of Work: 600 Vine Street, Suite 1700 Cincinnati, OH 45202
Other: Full Time

JOB SUMMARY

The Coordinator, Projects will play a crucial role in supporting the Vice President, Projects in managing and executing design projects from conception to completion. This position requires a highly organized, detail-oriented individual with excellent communication skills and a passion for design and project management. The Coordinator, Projects will be responsible for handling communications and tasks across various aspects of the project lifecycle.

DIVERSE IS WHO WE ARE

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.
So, bring all of who you are, no questions asked.
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Project Coordination:

• Report directly to the VP of Projects, seeking mentorship, project opportunities, guidance and support on development within the department.
• Coordinate project schedules, resources, equipment, facilities, travel and information.
• Liaise with internal and external stakeholders to identify and document project requirements, scope, and objectives

Qualifications & Skills:

• Bachelor’s degree in Project Management, Business Administration, Design, or related field.
• 2-4 years of experience in project coordination or management, preferably within the design, architecture, or themed entertainment industry.
• Strong organizational skills with an ability to manage multiple projects and tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in project management software (e.g., Wrike, MS Project, Trello, Asana).
• Knowledge of design software and ability to understand scale drawings (e.g., AutoCAD, SketchUp) is a plus.
• Ability to work collaboratively in a team environment.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines

ROLE & RESPONSIBILITIES:

Project Coordination:

• Report directly to the VP of Projects, seeking mentorship, project opportunities, guidance and support on development within the department.
• Coordinate project schedules, resources, equipment, facilities, travel and information.
• Liaise with internal and external stakeholders to identify and document project requirements, scope, and objectives.

Communication:

• Maintain effective communication with internal teams, clients, freelancers, subconsultants and stakeholders.
• Prepare and distribute project-related documents such as proposals, contracts, design packages and reports.
• Organize and facilitate project meetings, including preparing agendas and taking minutes.
• Coordination and communication with VP, Design and the respective design team members on associated projects.

Resource Management:

• Assist in the allocation and documentation of project resources, ensuring efficient use of staff and materials.
• Track project performance, specifically to analyze the successful completion of short- and long-term goals.

Documentation and Reporting:

• Create and maintain comprehensive project documentation, plans, meeting minutes, and reports.
• Monitor project progress and handle any issues that arise.
• Ensure documentation is maintained appropriately for each project.
• Maintain accurate tracking of action item follow up for internal and external stakeholders.

Budget and Financial Tracking:

• Assist in monitoring project budgets and expenditures.
• Assist Project Management team in tracking project costs and ensuring accurate P&L tracking as required.
• Report any budgetary concerns to the Vice President, Projects.

Risk Management:

• Identify potential project risks and issues.
• Assist Project Management team in developing risk mitigation strategies and contingency plans.

Qualifications & Skills:

• Bachelor’s degree in Project Management, Business Administration, Design, or related field.
• 2-4 years of experience in project coordination or management, preferably within the design, architecture, or themed entertainment industry.
• Strong organizational skills with an ability to manage multiple projects and tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in project management software (e.g., Wrike, MS Project, Trello, Asana).
• Knowledge of design software and ability to understand scale drawings (e.g., AutoCAD, SketchUp) is a plus.
• Ability to work collaboratively in a team environment.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.

Company Benefits:

• Competitive Salary
• Company 401K
• Health Benefits – Medical, Dental, and Vision
• Progressive PTO
• Paid Parental Leave
• Remote Wednesday and Fridays
• Commuter Benefits
• Summer Fridays

Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.