Coordinator, Provincial Offences Operations

at  City of Windsor

JOB POSTING #: 2024-0180

POSTING PERIOD: Monday, April 15, 2024 at 8:30 AM to Friday, April 19, 2024 at 4:30 PM
DEPARTMENT: Provincial Offences
UNION: Non-Union

QUALIFICATIONS:

• Must have a Master’s Degree in Finance or Accounting, or Ontario Ministry of Education equivalencies and a minimum of one (1) years progressive experience in a financial/administration environment;
• OR Must have a University Degree in Finance or Accounting, or Ontario Ministry of Education equivalency and a minimum of two (2) years progressive experience in a financial/administration environment;
• OR Must have a post-secondary school Community College Diploma in Finance or Accounting, or Ontario Ministry of Education equivalency and a minimum of four (4) years progressive experience in a financial/administration environment;
• OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post secondary courses in in Finance or Accounting, or Ontario Ministry of Education equivalency and a minimum of six (6) years progressive experience in a financial/administration environment;
• OR Must have an Ontario Secondary School Graduation Diploma and a minimum of ten (10) years of progressive experience in a financial/administration environment;
• Must have the ability to travel to offsite locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver’s Licence is required in accordance with the Highway Traffic Act.
• Must have a thorough working knowledge of the financial management procedures to be utilized in the Provincial Offences Court system including the coordination and maintenance of accounts receivable and accounts payable records, reconciling financial statements, daily reconciliation of fine payments, suspensions, financial disbursements to municipalities and provincial ministries, invoicing requirements and daily bank deposits.
• Must have a thorough knowledge of the Rules, procedures and Regulations under the Provincial Offences Act respecting the financial management of provincial offence matters.
• Must have strong organizational skills with the ability to work both independently and in a team environment.
• Must have demonstrated leadership ability in providing advice, guidance, training and technical support to staff in a high-volume, financial-based workplace within rigid time frames and the ability to deal tactfully with the public, the judiciary, all levels of staff, enforcement agencies and the legal profession.
• Must have demonstrated ability to work with MS Office suite, including Word, Outlook, Excel and Access.
• Must have proven communication and interpersonal skills, as well as the ability to establish and maintain effective relationships with City representatives, enforcement personnel, other agencies and the general public.
• Must have and retain use of a motor vehicle for attendances at Leamington satellite court.
• Should has knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work.
• Designation as CGA, CMA or CA would be considered a definite asset.
• A working knowledge of the ICON system will be considered a definite asset.
• The physical demands analysis associated with this job indicates a sedentary to medium level of work.

IN ACCORDANCE WITH THE ACCESSIBILITY FOR ONTARIANS ACT, 2005 AND THE ONTARIO HUMAN RIGHTS CODE, THE CITY OF WINDSOR WILL PROVIDE ACCOMMODATIONS THROUGHOUT THE RECRUITMENT, SELECTION AND/OR ASSESSMENT PROCESS TO APPLICANTS WITH DISABILITIES. IF SELECTED TO PARTICIPATE IN THE RECRUITMENT, SELECTION AND/OR ASSESSMENT PROCESS, PLEASE INFORM THE CITY OF WINDSOR HUMAN RESOURCES STAFF OF THE NATURE OF ANY ACCOMMODATION(S) THAT YOU MAY REQUIRE IN RESPECT OF ANY MATERIALS OR PROCESSES USED TO ENSURE YOUR EQUAL PARTICIPATION.

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Reporting to the Manager, Provincial Offences, this position is responsible to manage the financial accounting and cash control functions of the Provincial Offences Division’s general administrative operations, including operations pertaining to the maintenance of the ICON financial database, accounts receivable, accounts payable, financial statements, fine payments, financial disbursements, invoicing functions and daily deposits. Provide direction, advice and guidance to the POA General Clerks where required with respect to daily operational and financial management functions. Assist in the preparation and monitoring of inventory control and capital and operating budgets. Compile and prepare analyses and reports regarding financial and statistical information and liaise with the Corporate Services Department with respect to financial management functions. Provide training for staff with respect to financial management processes and the ICON database. Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program. Will perform other related duties as required.