Coordinator Recruitment and Selection

at  Ambulance Victoria

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time’ to life.
We are seeking an experienced and proactive Coordinator to join our dedicated Recruitment & Selection team, who love what they do and do what they love. You will have a passion for coordinating, organising, and supporting the team with a variety of recruitment-based operational activities within the People & Culture division. This is a full time/permanent position (part time may be considered) based at our head office in Doncaster with WFH/Hybrid options available.
About the role

Reporting to the Senior Advisor Recruitment & Selection, the focus of the role is to coordinate operational activities and provide advice relating to recruitment and selection processes in consultation with relevant department/regional stakeholders. Responsibilities of this position include, but are not limited to:

• Support various recruitment and selection processes from commencement to conclusion, ensuring an open and transparent process is followed
• Effective coordination of the recruitment and selection process including preparation of documentation and files, posting advertisements, shortlisting, reviewing applications where appropriate, arranging interviews, participating on panels and at assessment centres, conducting reference checks and maintaining relevant job files on AV systems & networks
• Effective and timely inbox management and distribution of documents and correspondence to candidates
• Contribute and support ongoing improvements to recruitment and selection processes, candidate management practice and customer service

About you

The ideal candidate will have previous experience in recruitment with an eye for detail, exemplary organisational skills, and a passion for learning and continuous improvement. To be considered for this position you will possess:

• Tertiary qualification in Human Resources, Business, or a related discipline (Desirable)
• Experience in supporting all aspects of end-to-end recruitment including job specifications, job vacancies, candidate management, etc. preferably in a large, complex or public sector organisation
• Experience providing administrative support and coordination in a team environment
• Excellent interpersonal communication skills to manage internal and external stakeholders
• Proficiency with Microsoft applications including Word, Excel, and Outlook
• Proficiency using e-recruitment systems (Desirable)

Working at AV
As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people’s skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountable, Respect and Excellence to life at AV, we want to hear from you!
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct, and Police Checks.
By applying for this position with Ambulance Victoria, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV’s Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.
This position is graded at AV3 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Award 2021.
Hybrid working options are available however it is essential that the successful applicant maintains a presence at our Doncaster headquarters in line with our hybrid working model.
The Position Description for this role can be found at the AV Careers website https://careers.ambulance.vic.gov.au.
How to apply

Your application will form an integral part of the selection process and should be of a high quality including:

• Cover letter outlining your experience relevant to the role and motivation for applying
• Current Resume

Applications must be submitted by 11.59pm on Monday 13 May 2024 by clicking ‘apply’. Applications must be submitted via the AV Careers website https://careers.ambulance.vic.gov.au/ to be considered. Emailed applications will not be accepted.
Refer to the ‘Applying for a position with Ambulance Victoria’ document for further information. For any queries, please email recruitment@ambulance.vic.gov.au or contact us on (03) 9840 3653.
At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people

• Support various recruitment and selection processes from commencement to conclusion, ensuring an open and transparent process is followed
• Effective coordination of the recruitment and selection process including preparation of documentation and files, posting advertisements, shortlisting, reviewing applications where appropriate, arranging interviews, participating on panels and at assessment centres, conducting reference checks and maintaining relevant job files on AV systems & networks
• Effective and timely inbox management and distribution of documents and correspondence to candidates
• Contribute and support ongoing improvements to recruitment and selection processes, candidate management practice and customer servic