Coordinator, Research

at  Concordia University

Position Number: 50013419 / P7014
Department: Associate Dean Research
Grade: GR10
Campus: Sir George Williams (Downtown)
Salary: $65,040.83 - $77,684.23 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: April 17, 2024
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
NOTE: This represents a 2-year contract.

QUALIFICATIONS

• Bachelor’s degree and 2-4 years of experience of relevant experience including at least 2 years in research administration and/or research grant management.
• Very good spoken and written English (Level 4) to communicate effectively and to draft correspondence, documentation, and reports; good spoken French (Level 4) in order to communicate effectively with external partners; and good written French (Level 4) to understand external documents.
• Intermediate knowledge of Word, Excel, and PowerPoint, to create documents, spreadsheets, budgets and presentations; Sharepoint (basic) and proficient knowledge of e-mail functions.
• Exceptionally detail oriented, with demonstrated ability to set and meet deadlines and to juggle multiple demands and priorities.
• Knowledge of University policies and procedures and excellent analytical skills to synthesize information and to develop and implement new policies and procedures.
• Excellent communication and interpersonal skills, including the confidence, tact, discretion, and judgment to work effectively with academic researchers, graduate students, and senior administrators, and the ability to work independently as well as in a team.
• Pro-active attitude and problem-solving skills with proven ability to work in a fast-paced service-oriented environment.
• Knowledge of university and/or faculty’s policies, procedures, and systems with regards to research activities and experience in an academic environment, considered an asset.
• Understanding of research activities in business and/or social sciences more generally.
  Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
  Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

TERRITORIAL ACKNOWLEDGEMENT

Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

• Coordinate the research application, allocation processes, and research appointments and awards.
• Provide information to faculty, students, and staff regarding the administration of research funds and activities. Manage ADR schedule.
• Primary contact for JMSB’s Budget Office, Office of Research, Financial Services, Advancement and other internal and external stakeholders on matters related to research administration.
• In collaboration with the ADR and Manager, develop and implement policies and procedures related to research development and administration internal to the faculty.
• Oversee and coordinate the internal process for graduate awards allocation and act as main point of contact for the faculty on the matter. Provide research-related scholarship advice to students enrolled in the programs.
• Manage, organize, attend, and document all activities leading to and following the meetings of various research-related committees (agendas, notices, minutes, preparation of dossiers, follow-up, memos, and responses to inquiries).
• Administer research grants by ensuring that expenses are in line with policies and allocations (e.g., expense reports, TRAC contracts, web requisitions) and by preparing documentation related to grant administration (e.g., notice of award, extension requests, etc.). Ensure careful archiving and reporting of information in relation to research activities and their budgets.
• Assist the Office of the Associate Dean, Accreditation and Faculty Relations with research-related needs such as conducting verifications of curriculum vitae in software for research reporting accuracy.
• Conceive, organize and supervise events/activities such as workshops, AGRE, research and faculty development activities, MSc/PhD reception, etc.
• Collaborate with Communications and others to develop faculty’s visibility within the university. Participate in online research promotional material and website design development and ensure that information posted on the web site is up-to-date and accurate.
• Administer, and report on, ADR’s research funds and budgets. Ensure proper monitoring of activities and reporting of research centres and other privately funded research initiatives (e.g., endowed professorships) as well as overseeing the ADR annual report, in collaboration with the Manager, research and faculty development.
• Act as a resource person and provide the necessary documentation and logistical support for academic visitors and post-doctoral appointments.
• Provide outreach and logistical support to the Manager and the ADR in creating partnerships with universities, research institutes, and organizations.
• Perform other duties in support of the unit.