Corporate Governance and Legal Operations Assistant

at  Xplor

Company Description
We are a leading global integrated payment, business management solutions software and services provider, headquartered in the USA and operating across Australasia, the UK, Europe and North America. Our business empowers passionate people across the Fitness and Wellbeing, Childcare and Education, Field Services and Personal Services sectors, by enabling our clients to focus on doing what they do best – engaging with customers and growing their business. Our people act as extensions of our clients’ teams, with a comprehensive suite of technology, payments capabilities and value-added services like member retention and customer service activities.
The group is majority owned by Advent International, one of the world’s largest global private equity firms, with offices in 12 countries and over $40 billion under management. Advent has one of the leading global software investing franchises, having invested over €3.0bn of equity in software, fintech and data businesses since 2010.
Job Description
Overview
The Corporate Governance and Legal Operations Assistant supports the Legal and Governance team in creating, implementing, and managing optimized operational processes, systems and tools to support Xplor in meeting its legal and regulatory requirements and obligations.
The Corporate Governance and Legal Operations Assistant has a significant role to play in the development, monitoring and review of systems, processes, and tools to enable Xplor to observe relevant legal and compliance considerations (including in particular in respect of company secretarial filings in relevant jurisdictions) and in the monitoring and reviewing of relevant controls and processes.

Key Responsibilities

• Company Secretarial and Governance - ensure group global entities comply with legal, regulatory, filing, record keeping and reporting requirements; manage the conduct of statutory meetings and the production of minutes and written resolutions; implement and maintain good corporate governance practices in line with policies and procedures and regulatory and country requirements; and manage the incorporation and dissolution of Xplor’s group entities as needed.
• Legal and Governance departmental administration – managing administrative matters, such as record-keeping, coordinating signatures in accordance with Xplor’s framework of delegated authorities, monitoring the Legal and Governance team’s shared mailboxes, as needed, on behalf of the Legal and Governance team, and supporting departmental reporting.
• Project and process management - manage projects to support the strategic objectives of the Legal and Governance team; and identify opportunities to improve relevant processes and operationalize the same, where appropriate, across Xplor’s business in respect of legal and compliance issues.
• External relationships – manage external law firm and company secretarial relationships as required, including in respect of invoicing, billing and compliance with Xplor’s policies and billing guidelines; liaising as needed with other departments to ensure costs are applied towards the appropriate budgets.
• Document management - manage the documentary records of the Legal and Governance team; and coordinate the collation and management of sets of documents required for specific purposes (e.g. data rooms, responses to queries, reporting, etc.).

QUALIFICATIONS

• 2-3 years’ relevant experience as a corporate paralegal and/or corporate secretarial assistant with an international remit.
• Strong verbal and written communication skills.
• Looking to gain a wide range of company secretarial experience in a busy and dynamic global function
• Ability to work collaboratively and proactively in working with stakeholders of diverse backgrounds and skillsets.
• Effective at prioritizing competing interests and responsibilities, but always acting with diplomacy
• Able to work well under pressure, meet deadlines and adopt a pragmatic approach
• Able to manage a distinct set of responsibilities autonomously
• High proficiency with Microsoft Office and other relevant software tools
• Ability to ‘issue spot’ and identify opportunities for process improvement; and a desire to implement best practices for Xplor.
• Strong alignment with Xplor’s culture and values.
• Comfortable in changing corporate environments.
• Committed to helping the Legal & Governance team build a world-class team that supports Xplor’s efforts to achieve its goals.
  Additional Information
  All your information will be kept confidential according to EEO guidelines.
  We understand that diverse candidates have diverse needs. We welcome you to inform us of any additional needs related to completing your job application or participating in the interview process, via talent@xplortechnologies.com.

MORE ABOUT US

We’re the first global platform combining SaaS with embedded payments, and tools to help businesses grow and succeed. We offer software solutions in fast-growing ‘everyday life’ verticals: Education, Fitness & Wellbeing, Field Services and Personal Services – and a global, cloud-based payments processing platform. Xplor Technologies serves over 106,000 customers that processed over $37 billion in payments, operating across 20 markets in 2023.

GOOD TO KNOW

To be considered for employment, you must be legally authorised to work in the location (country) you’re applying for. Xplor does not sponsor visas, either at the time of hire or at any later time.
We kindly ask you to apply through our careers portal or external job boards only. Please don’t send your application via email.
To learn more about us and our products, please visit www.xplortechnologies.com/gb/careers.
We also invite you to check out our Candidate FAQs for more information about our recruitment process www.xplortechnologies.com/us/recruitment-faqs.
Please note that we do not exclusively rely on artificial intelligence (AI) when making hiring, promotion or any other employment decisions. We don’t have any AI tools in place that are capable of making these kinds of hiring decisions for us.
Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community.
We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant

• Company Secretarial and Governance - ensure group global entities comply with legal, regulatory, filing, record keeping and reporting requirements; manage the conduct of statutory meetings and the production of minutes and written resolutions; implement and maintain good corporate governance practices in line with policies and procedures and regulatory and country requirements; and manage the incorporation and dissolution of Xplor’s group entities as needed.
• Legal and Governance departmental administration – managing administrative matters, such as record-keeping, coordinating signatures in accordance with Xplor’s framework of delegated authorities, monitoring the Legal and Governance team’s shared mailboxes, as needed, on behalf of the Legal and Governance team, and supporting departmental reporting.
• Project and process management - manage projects to support the strategic objectives of the Legal and Governance team; and identify opportunities to improve relevant processes and operationalize the same, where appropriate, across Xplor’s business in respect of legal and compliance issues.
• External relationships – manage external law firm and company secretarial relationships as required, including in respect of invoicing, billing and compliance with Xplor’s policies and billing guidelines; liaising as needed with other departments to ensure costs are applied towards the appropriate budgets.
• Document management - manage the documentary records of the Legal and Governance team; and coordinate the collation and management of sets of documents required for specific purposes (e.g. data rooms, responses to queries, reporting, etc.)