Corporate Governance Officer, Band 4

at  Gloucestershire Hospitals NHS Foundation Trust

The Corporate Governance Officer will be expected to: Board of Directors and Committees/Council of Governors - Ensure the allocated Committees governance cycles are up-to-date and followed. - Draft the agendas for the allocated Committees for agreement with the relevant Chair, and, once approved, request papers. Distribute papers and upload to Admin Control (a board portal system). - Ensure that the meetings comply with the Trust’s Constitution (including quorum) and governance cycles.

• Accurately record and minute the allocated meetings, produce the minutes in a timely manner, circulate as appropriate and keep any action lists up to date. -Ensure that relevant papers are correctly formatted and published on the Trusts website. - Provide administrative assistance to the Non-Executive Directors of the Trust including arranging induction, training and booking attendees on relevant courses. - Deal with questions from Governors to the Board of Directors and action as required; maintain the log of these questions.
• Co-ordinate and arrange the induction and training of Governors; book attendees on relevant courses. - Provide support with Governors expenses claims and process Governors expenses claim forms. - Support effective information flows with and between the Council of Governors, its sub-groups and the Board of Directors. - Assist in Governors interaction with the hospital (e.g., arrange visits, meetings).

Governance and Compliance - Arrange calendar of Board, Council of Governors and Committee meetings each year. - Assist in retaining the Trusts corporate seal and a register of its applications in accordance with statutory regulations regarding security and use of the seal. - Develop and manage effective filing and administrative systems in line with the Trusts Information Governance policy and procedures. -Manage the registers of interests.

• Assist in the production of the Trusts Annual Report. - Assist with the administration process of Governor elections as and when required. - Assist with the organisation, co-ordination and attendance at the Annual Members Meeting as required as well as similar membership events. General - Undertake the administration of Admin Control.
• Respond to enquiries from members of the public, members and Governors. - Manage the Corporate Governance Outlook calendar. - Raise (purchase) orders for the Corporate Governance Team. - Manage Corporate Governance Teams databases, contact lists, tracking systems etc.
• Ensure adequate stationery is available and apply stock control to items requested by the Team. - Proof-read documents produced by the Corporate Governance Team prior to submission and/or publication. - Deputise for the Deputy Trust Secretary in times of absence, as appropriate. The Corporate Governance Officer will also be expected to undertake any other duties appropriate to the grade as requested by the Corporate Governance Team.

The above list of responsibilities is not exhaustive and the post holder may be required to undertake other responsibilities and training as requested by the Corporate Governance Team, appropriate to the grade. Further, all the Corporate Governance Team members will be expected to work flexibly across all the dimensions of corporate governance and the Trust Secretary will determine the division of roles and responsibilities

Please refer the Job description for details