Corporate Senior Administrator - Corporate Services

at  JTC Group

ESSENTIAL REQUIREMENTS

• At least 2 years proven experience in a similar position.
• Able to fluently communicate in English, in writing and verbally; French and German knowledge are an asset.
• Demonstrate a clear understanding of the contractual and statutory obligations related to Luxembourg Law.
• Able to take responsibility, prioritise, use initiative and to get on with others as a team player.
• Demonstrate motivation, enthusiastic approach, good organisational capabilities and excellent client service attitude and proactivity.

PURPOSE OF JOB

In order to reinforce our dynamic and growing Corporate Services Team, we are currently looking for a Corporate Senior Administrator.

MAIN DUTIES AND RESPONSIBILITIES

• Provide a full range of corporate services for an extensive and diversified portfolio of clients in the Real Estate and Private Equity industry.
• Administer and monitor the portfolio within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care.
• Review legal documentations relating to corporate administration.
• Follow up with the clients to ensure receipt of necessary documentation.
• Ensure the preparation of original legal documents and the finalization of contractual documentation.
• Execute administrative duties related to the corporate governance & domiciliary agent function within the timescales set and agreed under the guidance of more senior colleagues.
• Liaise with notaries, lawyers, banks and external auditors for requests related to legal documentation and manage all corporate related internal lists and procedures.
• Draft agreements and documentation and ensure follow-up of all procedures both before and after signature of legal documents.
• File and record all legal documentation as required by Luxembourg Law.
• Respond to different requests from clients to ensure that a quality service meeting the requirements of demanding clients is provided, using prioritization and maintaining good working relationships.
• Build strong working relationships with management and staff across all functions to achieve objectives.
• Complete the review process for client entities and be aware of risk exposure, including the fulfillment of responsibilities under the review.
• Check, maintain and ensure accuracy of the central diary system relevant to client portfolio managed, to ensure deadlines are recorded and subsequently achieved.
• Maintain accurate and up to date records of client entities (including desktop), ensuring all statutory obligations are complied with.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the JTC core values and expected behaviours.
• Any other duties as deemed necessary by management.