Corporate Service Assistant

at  HYDRATECH INDUSTRIES PTE LTD

REQUIREMENTS :

• Minimum Qualification: GCE ‘O’ Level
• At least 1 year of relevant working experience
• Possess a customer service oriented mindset and ability to deal with people at all levels
• With positive and professional attitude & cheerful and approachable personality
• Ability to multitask and work on own initiative and resourcefulness
• Computer literate and proficient in Microsoft Office applications.
• Meticulous and proactive in following up on tasks assigned.
• Good command of English and Mandarin is an advantage (to liaise with multilingual partners and associates)
• Candidates who can start immediately will be prioritized.

• Responsible in general office tasks or administration
• Provide support to sections under Corporate Service department – HR, Purchasing, Marketing and Accounts.
• In-charge of Time (TMS) & Leave (WhyzeHR) Management; HR Induction for New Hires, Training Application, Claim Processing and Grant application.
• Assists in HR admin duties matters such as internal / external training processing, employee relations, improvement implementation, HR process and documentation filing, etc.
• Manage the daily attendance record and employee portal system.
• Keep up to date of office general filing system (e.g scanning / filing of operation records such as Sales Order, Invoices, PO, etc)
• Coordinate and assisting in travel arrangements (air ticket and hotel booking for oversea VIPs and staff)
• Overall office management such as maintain office supplies / inventories and regular checking of office stocks.
• Liaise with different vendors and manage procurement on facilities issues in the office stocks, pantry stocks, equipment etc.
• Collection of mails from letter box, sorting and distribution to intended recipient’s department and franking of outgoing mails.
• Generate announcements to all staff.
• Initiate / support company events or activities including coordinating or organizing of vendors / venue / logistics arrangement.
• Perform sales / order processing to support Purchasing sections.
• Manages and handles business name cards, company t-shirts and other marketing items.
• In-charge of receiving and serving visitors and attend to incoming calls and facsimiles promptly.
• Coordinate the maintenance of office, reception, meeting rooms and common areas.
• Monitor and ensures the cleanliness and orderliness of office.
• Any ad-hoc duties or projects as assigned by Superiors / Management.