Correction Records Sentence Computation/Release Officer (BOSC) 20100655

at  State of Ohio Jobs

Primary Location: United States of America-OHIO-Franklin County-Columbus
Work Locations: DRC Central Office-Franklin 4545 Fisher Road Columbus 43228
Organization: Rehabilitation & Correction - Operation Support Center
Classified Indicator: Classified
Bargaining Unit / Exempt: Bargaining Unit
Schedule: Full-time
Compensation: $22.02
Unposting Date: Apr 7, 2024, 10:59:00 PM
Primary Job Skill: Records Management
Technical Skills: Technical Documentation, Clerical & Data Entry, Criminology/Criminal Justice, Records Management, Administrative support/services
Professional Skills: Adaptability, Attention to Detail, Critical Thinking, Time Management, Confidentiality
Agency Contact Name: Cheryl Carter
Agency Contact Information: Cheryl.Carter@odrc.state.oh.us

WHO WE ARE…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

WHAT WE DO…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

• Or 9 mos. exp. as a Correction Records Management Officer, 63231.
• Or equivalent of Minimum Class Qualifications For Employment noted above

THE JOB OPPORTUNITY AND DUTIES…

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
• Maintains correspondence with other agencies and courts for verification of documents and inquiries
• Reviews inmate records to ensure release of inmate from prison is appropriate
• Reviews records for compliance with registration laws and DNA testing requirements
• Operates Offender Watch and computer terminals to receive and transmit confidential information
• Research LEADS for pending warrants and detainers
• Coordinates pickup arrangements with detaining authorities
• Obtains reporting instructions for inmates being released under supervision
• Adjusts certified release date by earned credit to justify correct release date
• Enters TC and parole release dates as directed
• Prepares release authorization documents for supervisory approval
• Ensures release authorizations are provided to the prisons for timely release of inmates
• Enters information in the DOTSPortal and updates and corrects as needed
• Runs various reports in DOTSPortal and Microsoft software
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
• Maintains and updates inmate records by scanning information to Onbase document management system
• Enters information into DOTSPortal as needed
• Enters appropriate status and reason codes into DOTSPortal
• Maintains correspondence with other agencies and responds to kites/inmate inquiries
• Opens, sorts, and distributes mail
• Completes other bureau functions as assigned
  Qualifications

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

• Or 9 mos. exp. as a Correction Records Management Officer, 63231.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Technical Skills: Criminology/Criminal Justice, Clerical & Data Entry, Records Management, Technical Documentation, Administrative support/services
Professional Skills: Confidentiality, Adaptability, Attention to Detail, Time Management, Critical Thinking
Knowledge of employee training & development; records management; state laws & departmental rules governing handling of inmate records & sentencing laws/computations; detainer processing and sex offender designation & registration; decimals, percentages & fractions; technical writing or business communication.Skill in typing; operation of personal computer & office machines (e.g., fax machine, scanner, photocopier). Ability to deal with a variety of variables in familiar context; gather, collate & classify data; handles sensitive inquiries from officials, inmates & general public.
(*)Developed after employment.