CVA/Geo-Met Administrative Assistant

at  Valparaiso University

Oversee and support all administrative duties in the office and ensure that the office is operating smoothly. They will assist faculty, students, and guests with any questions that they might have. This includes being physically present and accountable for the physical building space, overseeing IT equipment, small department equipment, and space maintenance.

REQUIRED KNOWLEDGE AND SKILLS:

• High School/ Equivalent required
• Bachelor’s degree preferred
• At least one year working as an administrative assistant in an office type setting
• There are a variety of tasks that involve working with faculty, students, staff, and other offices on campus that require a lot of flexibility
• Experience in organizing meetings, field days, managing vendors, and making arrangements for guests to come to campus
• Data entry and record keeping .
• Program reviews, department budget reviews, and previous syllabi

• Run monthly budget reports and meet with department chairs to discuss the reports
• Monitor departmental purchases and process the paperwork for reimbursements
• Supervise student workers in the equipment room, audio booth, and Sirko maker space