Dean’s Assistant, Hospitality

at  George Brown College

CLOSING: March 22, 2024
Land Acknowledgement
George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.
Equity Statement
George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

POSITION SUMMARY:

The incumbent Supports the College and Dean’s vision, all Divisional operations, communications, and external partnerships and brand, and provides senior level support, both on-going and of a project nature to the Dean, Centre for Hospitality & Culinary Arts (CHCA). Both projects and ongoing work will involve administrative, academic, communications, events, research, reporting, project management and financial issues covering a wide spectrum of college business.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• Minimum three-year diploma or degree from a recognized post-secondary institution in Business Administration, Office Administration, Hospitality Management, or equivalent.
• Minimum five (5) years of progressive experience in a senior administrative/coordination capacity in an educational, hospitality or business environment.
• Experience in a senior administrative capacity must include: managing a senior level manager’s schedule and calendar; coordinating travel arrangements abroad and locally and related travel planning; event planning and coordination.
• Experience interfacing/liaising with various levels of government, college, external organizations, business, and industry.
• Experience with reconciling budgets, expense claims and processing invoices and contracts.
• Advanced level Microsoft Office applications, using a variety of software tools and writing reports, written reports/materials, and presentations, developing spreadsheets and databases.

SKILLS AND ATTRIBUTES:

• Oral and written communication and presentation skills using all current technologies.
• Excellent organizational, time management, prioritization, and planning skills.
• Demonstrated collaboration, teamwork, and interpersonal skills at a professional level.
• Demonstrated commitment to uphold the College’s priorities on diversity and equity.

ABOUT US:

George Brown College prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. See why we are consistently ranked as one of GTA’s top employers.

• Managing activities to ensure the efficient day-to-day operation of Dean’s office: providing executive administrative support and general management of the office including smooth operations of digital tools.
• Addressing day-to-day operational concerns with timely and effective decision making and work completion in the Dean’s Office.
• Enabling process changes, document and information management and digital tool adoption to support business decision-making including the use of software tools; planning and coordinating implementation of the selected tools and process changes.
• Managing day-to-day networks, and programs such as Microsoft Office 365, WebX, and OneDrive.
• Developing a plan for communications deliverables including the development of schedule for and execution of the Dean’s regular outreach to industry.
• Developing professional communication and working relationships with industry partners.
• Anticipating the needs of the Dean and, upon advisement, communicating regularly with the college senior management team, academic, professional and support staff; communicating regularly with other institutions, provincial government staff, and responding to/coordinating response to general inquiries (email, phone, written, social media, teleconferences, etc.).
• Planning and reconciling the Dean’s budgets, processing expense claims, paying invoices, scheduling travel arrangements, catering, telephone, and generating special contracts as required & processing of invoices (average 120 annually).
• Other related duties as assigned.