Debtors and Office Administrator

at  Hire Resolve

Hire Resolve’s Client is seeking a Debtors and Office Administrator to join their team in Cape Town.
This role will require someone who is detail-orientated, has a good understanding of debt collection, and is willing to assist in managing commercial and residential property portfolios. They are looking for someone who is not scared to pick up the phone and try and get slow-paying debtors to settle.

REQUIREMENTS:

• Diploma in bookkeeping or similar.
• Driver’s License
• Experience with Debtors is important and working knowledge of property management will be a plus.
• Excellent organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Proficiency in using property management software and Microsoft Office applications Advantageous

• Key Focus Areas:
• Daily Debt Collections and actively engaging slow-paying clients.
• Daily cash flow updates and collection reports.
• Liaising with Legal and Senior Management on approaches to trying to get slow-paying clients to pay.
• Daily Telephonic calls to clients
• Timely preparation of legal files for debt handover and attention to detail in putting the necessary information together.
• Daily Bank processing and reconciliations so that Debtors Aging is live and updated at all times.
• Secondary Focus Areas:
• Assist with Commercial and Residential Property Maintenance and getting quotes, reconciling monthly rentals received and statements.
• Maintain up-to-date and accurate records of properties, including lease agreements, property details, and tenant information.
• Coordinate property inspections and address maintenance issues promptly.
• Work closely with vendors and maintenance teams to ensure property upkeep.
• Collaborate with property owners, tenants, and vendors to address inquiries and resolve issues.
• Assist with the maintenance and running of internal staffing offices.