Defence Scheduling Coordinator

at  Wilson Group

ABOUT US:

Join Wilson Security, the distinguished leader in security services across Australia and New Zealand. We are at the forefront of delivering integrated security solutions, backed by a seasoned management team and a robust local and national structure. With a prestigious Blue Chip client portfolio and a period of substantial growth underway, Wilson Security is committed to excellence and innovation.

ABOUT THE ROLE:

We are currently seeking a dynamic individual to fill the role of Defence Scheduling Coordinator within our Western Australia (WA) operations. This pivotal role requires a candidate who thrives in a fast-paced environment, possesses exceptional communication skills, and demonstrates high adaptability while maintaining structure. As a leadership position within the allocated contract, the Defence Scheduling Coordinator will report directly to the Regional Security Manager - Defence, overseeing all aspects of workforce planning and project management.

KEY RESPONSIBILITIES:

• Efficiently schedule and roster both permanent and ad hoc/casual workforce.
• Manage and maintain rosters, including identifying recruitment needs and providing leave coverage.
• Ensure compliance with site requirements and qualifications.
• Manage and allocate ad hoc work, ensuring accurate data entry to minimize payroll errors.
• Track, measure, and report on labour usage, providing recommendations to the Wilson Security WA, Defence Leadership Team.
• Manage associated systems and tools to ensure accurate and efficient rostering.
• Ensure correct employee payments (Payroll function).
• Provide first point of contact and support for employee and customer inquiries.
• Lead ongoing projects related to workforce planning and optimization.
• Point of contact for the National Operations Centre (NOC).
• Manage and reduce dropped hours/ shifts.
• Coordinate travel requirements for some FIFO sites.
• Track and report on Overtime, Dropped Shifts and general staffing trends.