Deputy Clerk

at  Toronto and Region Conservation Authority TRCA

POSITION DETAILS:

Current Rate of Pay: Min = $36.68/hr, Max = $42.51/hr
Employment type: Full-time Permanent
Hours of work: 35 hrs/week
Work location: Head Office
Division: Corporate Services
Business unit: Clerks Office
Travel: 5%
Remote Work: Hybrid

• Prepares and distributes open and closed meeting agendas and acts as the Recording Secretary for Board of Directors, Executive Committee, Advisory Boards and Committees, staff meetings and internal staff committees, using TRCA’s meeting management software.
• Drafts correspondence arising from business arising during TRCA and TRCF Board of Directors, Executive Committee, advisory boards, and internal staff meetings.
• Works with the Clerk to provide procedural advice to Board Members, Senior Leadership Team (SLT), staff, and the public.
• Facilitates Board Members’ inquiries and concerns to appropriate TRCA and/or TRCF staff, while keeping SLT involved as appropriate.
• Develops and implements processes for creating, changing and distributing policies, guidelines and procedures, including the maintenance and review of policy development schedule.
• Assists the Clerk with corporate policy research to determine best practices amongst municipal partners for consideration by Senior Leadership Team
• Reviews and prepares correspondence of corporate policies for distribution to TRCA staff through the Policy Committee
• Supports the Clerk’s Office, Board of Directors, Advisory Boards and Committees in performing policy analysis and research duties as well as special projects, responding to and developing communications for stakeholders.
• Stays current on procedures and by-laws being implemented in TRCA member municipalities.
• Assists the Clerk in updating report listings, policies, procedures, and manuals to align with legislative updates.