Deputy County Clerk

at  Elko County

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• 2 years experience in an administrative role preferred or any combination of experience and education that would likely produce the required knowledge, skills and abilities
• Mus maintain a valid Nevada driver’s license

KNOWLEDGE, SKILLS, AND ABILITIES

An employee in this position must have the following knowledge, skills, and abilities upon application:

KNOWLEDGE

• Knowledge of all procedures and functions of assigned focus areas.
• Nevada Revised Statutes, as they apply to the operation of the Elko County Clerk’s Office.
• Other agencies, their roles, and responsibilities in relation to the duties and operations of the Elko County Clerk’s Office.
• Basic office operations. Extensive knowledge of Windows and Microsoft Office software and personal computers.

SKILLS

• Providing strong customer service and excellent collaborative teamwork.

ABILITIES

• Comply with Elko County Policies and department procedures.
• Maintain appropriate confidentiality.
• Complete work in an accurate, efficient, and effective manner.
• Establish and maintain working relationships with court officials, judges, co-workers, and the public.
• Type with speed and accuracy.
• Communicate with the supervisor, coworkers, and the public, in a clear, concise, informative, and polite manner.
• Ability to effectively interpret reports, financial data, and maps
• Ability to interact professionally, communicate effectively, and exchange information accurately with all internal/external customers;
• Read and understand a variety of legal documents, and the procedure related thereto.
• Listen carefully, understand, and transcribe, concise notes, using appropriate grammar and punctuation.
• Work under pressure and maintain composure in stressful situations. Multitasking is essential.
• Operate specialized computer programs and related equipment.
• Maintain a professional attitude and appearance when performing office and courtroom duties.
• Take responsibility for individual work products.

SUMMARY OF JOB PURPOSE

To perform duties pertaining to County Clerk, District Court, Jury, and Elections.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following:

• Issue marriage licenses as prescribed by the NRS and provide listings to various agencies when requested.
• Process and issue minister license applications and certificates.
• Issue county dog licenses as prescribed by the Elko County Code. Create yearly Renewal Notices to be mailed to all county dog owners on record.
• Process Fictitious Firm Name forms as prescribed by the NRS and provide listings to various agencies when requested.
• Process Notary Public Bonds as prescribed by the NRS.
• Act as Clerk for the County Commissioners and various boards, preparing minutes and maintaining video recordings.
• Receive and process documents for the District Court.
• Collect and enter transactions into the case management system for filing fees and the court assessed fees and/or fines following minimum accounting standards established by the Nevada Supreme Court.
• Collect and enter transactions for cash bails, security bonds, jury deposits, and all other fees ordered by the court, depositing them into the District Court Trust Account.
• Process and complete District Court appeals as prescribed by the NRS.
• Act as Court Clerk for the Fourth Judicial District Courts. Attend court, produce minutes of all hearings, and enter a Record of Court Proceedings in each court file. Maintain and secure exhibits received, marked, and ordered into evidence during hearings and jury trials.
• Complete monthly statistical reports for the Administrative Office of the Courts.
• Review files for accuracy prior to scanning.
• Act as Jury Clerk, compiling and maintaining a list of prospective jurors as prescribed by the NRS.
• Act as Elections Clerk, processing voter registration applications and maintaining the voter registration list as prescribed by the NRS. Prepare for and conduct elections as prescribed by the NRS.
• Research and locate historical documents.