Diary Manager & Divisional Support officer

at  Department for Levelling Up Housing and Communities

JOB SUMMARY

This dynamic role sit within our Finance Directorate, and is responsible for supporting the smooth running of 2 of our Divisions through providing efficient diary management for the Deputy Directors.
Our Deputy Directors lead across broad Finance portfolios in a fast-paced environment: you’ll be responsible for coordinating schedules, prioritising tasks, and working proactively to optimise leadership time and stakeholder engagement.
As part of our Finance team, you’ll play a crucial role in supporting our financial operations and contributing to our impactful work.
This role is part of our Business Support team, a small team providing more general administrative and logistical support to Finance Directorate as a whole, with opportunities to work across the Function

JOB DESCRIPTION

• Proactively manage the diaries of senior leaders within the Finance team
• Keep track of upcoming events, manage diary conflicts to optimise leadership time and stakeholder engagement.
• Play a key role in developing the Business Management team services to support the Directorate as a whole.
• Provide diary management cover for other business areas during team absences.
• Assist with administration tasks as directed by the Business Management Team Leader.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

TYPE OF ROLE

Administration / Corporate Support
Operational Delivery

PLEASE CONTACT THE VACANCY MANAGER IF YOU HAVE ANY QUESTIONS ABOUT THE ROLE.

As part of our pre-employment checking process we will be using your CV to confirm your job history. Please note that by providing us with your CV you are consenting to us using the information enclosed as part of the checking process.
We are for everyone
DLUHC want to bring in a diverse workforce at all levels.
Our application system is designed to remove as much bias as possible from the recruitment system – this means that a hiring manager does not know your name, your details, see your whole application in one go (or have your CV at review stage unless stated otherwise).
At application stage you will be asked to upload a CV document. Unless stated otherwise in the advert, your CV will not form part of the assessment but will be used for information purposes and only shared with the panel at interview stage.
Your answers are randomised and chunked up. This means that each assessor views sets of responses to questions for example all candidates’ responses to ‘Seeing the Big Picture’ rather than seeing a candidate’s full application. The science behind this is that recruitment can be subject to ordering and fatigue effects and we want to reduce this as much as possible.
Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.

When writing your application, remember:

• The assessor won’t be reading your answers sequentially.
• Do not assume that the same assessors will have read all of your answers.
• If talking about something in your first answer, make sure that you write the second answer as if you had not written the first (and so on!)

WE DO NOT CONSIDER DIRECT CV APPLICATIONS TO OUR RECRUITMENT MAILBOX – YOU MUST APPLY FOR THIS ROLE VIA THE APPLICATION LINK ON CIVIL SERVICE JOBS

Please note that near miss offers may be made at the lower grade to candidates who do not meet the grade criteria for this campaign.

There may be opportunities for candidates to work flexibly depending on the business needs. This will be discussed with the vacancy manager on a case-by-case basis if you are successful for the role.

• Please note: The Darlington Economic Campus (DEC) is a pioneering new cross-government hub which will bring together people across departments and public organisations to play an active role in the most important economic issues of the day. The work of the Campus will make a real difference to people both across the UK and internationally. There will be substantial career opportunities and exciting prospects - a career at the Campus means you will be working at the heart of Government, with access to the benefits and fantastic opportunities offered by the civil service