Diary Manager

at  NHS Professionals

Job Introduction
The UK Health Security Agency (UKHSA) has been set up to provide health security for the nation by protecting from infectious disease and external hazards. It will take action to mitigate threats to health before they materialise.
You will play an essential role in ensuring the smooth running of a senior manager’s (SCS) diary and ensuring they have the information they need to inform high-profile meetings and visits. You will provide administrative, logistical, and business support to a senior manager and/or to a team, and cover a wide range of interesting and challenging duties in a modern, flexible and dynamic workplace.

Main Responsibilities

• Strategic planning of a senior manager’s diary, developing a high-level understanding of key departmental priorities and ensuring efficient and appropriate use of time.
• Day-to-day diary management – setting up meetings and adapting quickly to changes to ensure smooth and effective management of time. Preparing daily diary packs, ensuring the senior manager has all the relevant briefing they need for their meetings.
• Managing the inbox of senior manager’s ensuring that important emails are highlighted and that there is an effective organisation system of the inbox in operation
• Take responsibility for commissioning and collating responses to requests for information or action. To achieve this, you will need to set up and maintain an effective filing and archiving system and be able to respond to enquiries and requests.
• Secretariat to meetings as required, including minute taking at meetings
• Manage and organise an in-house OneNote system to ensure the Director/DDs are prepared for all meeting she attends, including commissioning briefing where needed.

The Ideal Candidate