Digital Programme Coordinator

at  University Hospitals Plymouth NHS Trust

. Role Delivery Support teams to ensure that tasks/initiatives are planned, managed, and delivered effectively. Support and inform the targeting of resources, monitoring, implementation, and evaluation of the tasks/initiatives by providing high quality support including complex information and analysis, communications, and stakeholder management. Ensure accurate and open communication and coordination with a range of organisations and individuals, researching and drafting correspondence, formal papers, and presentations and ensuring the management of specific tasks, lead reporting and analysis.
Support a number of key activities simultaneously. It is therefore essential for the post holder to be able to prioritise tasks and balance conflicting priorities in order to meet project deadlines. Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally. Line management, appraisal, work allocation of PMO Administration staff.
Ensure agreed Project management standards and key documentation is in place for all programme and projects. Support Project Managers in the management of Capital Budgets and purchasing. Work with Project managers to ensure that information is reflective of the current state of project so that system reporting is timely and accurate (ensure Project Online is up to date). Act as system manager for the Teams use of MS Project, providing expert guidance and training to project managers.
The post holder will carry out any other duties as may reasonably be required by their line manager. 2. Analytical and Judgemental Responsibilities Undertake complex and detailed information analysis of specific projects reports requiring high levels of concentration. Update, maintain, organise, gather, and analyse information to predict/meet future organisational and team needs by identifying best professional practice.
Monitor and evaluate risks and issues using a tracking mechanism to enable a proactive resolution and escalation processes. Contribute to the management of performance reports, information/KPIs and dashboards, taking a lead for additional specific projects. Provide coordination of and participate in relevant meetings, including minutes, reporting attendance, and providing information advice and support where requested. 3.
Communication Provide relevant and timely specialist advice and guidance on functional and information matters. Work with members of the team and key stakeholders to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions. Support the development of internal and external communications where required by regular contact with the teams, stakeholders, and Communications team. Responsible for preparation and development of correspondence, bid documentation, and complex papers/presentations, and Business Case documentation as directed by the senior leaders.
4. Information Management Operate within and provide enhancements to current management information reporting, to enhance decision making processes. Update, maintain, organise, gather, and analyse information to predict/meet future organisational and team needs by identifying best professional practice. Carry out timely and accurate information analysis and reporting on agreed areas.
Responsible for the development and maintenance of databases required for regular reports. Develop and maintain project progress reporting tools including Office 365, MS Project, and Excel. 6. Financial and Physical Resources Deliver against organisational objectives, achieving quality outcomes, prioritising own workload, and working to tight deadlines.
Support and inform teams on the targeting of resources, monitoring, implementing, evaluating and delivery of plans by providing sophisticated, high-quality information and analysis. Continually strive for improvement in the delivery of projects, understanding the impact on organisational effectiveness and improving patient outcomes. Contribute to the financial delivery and benefits realisation of the service ensuring it is cost effective and delivered on time. 7.
People Management Provide specialist training, advice, and support on own role/responsibilities where necessary. Support training and induction of new staff. Responsible for team supervision. Participate in the recruitment process.
8. Information Management Operate within and provide enhancements to current management information and reporting, to enhance decision making processes. Update, maintain, organise, gather, and analyse information to predict/meet future organisational and team needs by identifying best professional practice. Lead on development, implementation, monitoring, and evaluation of new information systems.
Responsible for the development and maintenance of databases required for regular reports. 9. Research and Development Actively supports and contributes to the development of key performance indicators for the successful assessment of performance. Highlight project risks ensuring mitigating actions can be taken to keep the project on track.
10. Planning and Organisation Contribute to strategic planning. Support implementation of strategic modernisation/service improvement, public health, workforce or commissioning strategies and any associated action plans. Contribute to the development of performance and governance strategies and the development and implementation of improvement programmes.
Contribute to the formulation of short-, medium- and long-term project plans and the strategic direction of the team. Deliver against objectives, achieving quality outcomes, prioritising own workload, and working to tight deadlines. 11. Policy and Service Development Propose changes to own area, informing policy and making recommendations for delivery of other projects.
Contribute to the review and development of existing information management systems. FFor further details please see attached JD&PS

Please refer the Job description for details