Director, Contractor Management

at  Canadian Nuclear Laboratories

Are you interested in a new and exciting opportunity in Supply Chain? We are looking for a Director of Contractor Management to provide leadership, oversight, and strategic direction for the Contractor Management program as one of CNL’s top 10 enterprise level risks. Do you have experience in Occupational Health & Safety, Construction, Decommissioning, Procurement and other functional groups? Does the idea of leading multi-disciplinary professionals representing a core team organized around: i) construction related work, and ii) operational activities and management of the program appeal to you? If so, apply now!

• Accountable for ensuring the application, compliance, and advancement of the Contractor Management program including the interface and execution of all requirements with those of the Director of Construction FSM requirements, including:
• Emergency Preparedness; OSH; Commissioning and Construction; Engineering; Legal and Ethics; CNSC regulation requirements with respect to contractor / worker qualifications; Security; Environmental; Supply Chain; Quality
• Will lead the Company’s Contractor Management Steering Group as Chairman to provide a co-ordinated and consistent companywide approach. Will maintain appropriate terms of reference to drive forward the program, maintain awareness and co-ordinate activities with leadership input and supports from all areas of the business.
• Working with established project teams from various CNL functions and stakeholders as appropriate for each of the key work streams under the program.
• Providing Contractor Management performance subject matter guidance and leadership.
• Building a team drawing from relevant functions under a matrix management approach to ensure performance oversight, sustainability and continuous improvement of Contractor Management
• Working with the Director of Construction and the Corporate OSH Director, develop enhancements to the Contractor Management Standard and relevant corresponding management system documentation, including in particular requirements for OSH, Construction and contractor work controls programs. Provides input into overall supply chain strategy and program development.
• Overseeing and leading working groups in development of new initiatives liaising with key stakeholders (both internally and externally) to obtain ‘buy in’ and drive the progress of the overall program. Leverage understanding of federal and provincial regulations to harmonize key aspects of the program.
• Developing and maintaining a ‘Roadmap’ of continuous improvements alongside translating strategy into tactical and operational plans.
• As a program under regulatory oversight, prepare material and, or support any regulatory engagements.
• Supporting Project Managers and contract partners as necessary “Safety on Schedule” Strategic Initiatives.
• Assisting in defining, sourcing and implementation of enabling tools and technology. Coordinate efforts with IT and functional groups to consolidate, improve and customize (if necessary) various aspects of Oracle, SEPS, ImpAct systems.
• Directing and leading development of templates, tools and systems which support and advance contractor management, including coordinate efforts with, for example, ISN to further refine existing tools, and or introduce new functionalities relevant to Contractor Management.
• Providing input to the CNL 10 year plan, Annual Program of Work and Budget (APWB) including preparation and manage Contract Management budget as part of overall Supply Chain Budget.
• Development of metrics and reporting for Contractor Management including top level Dashboard and necessary reporting to AECL. Oversight of Contractor (Contractor Management) related ImpActs, Non Conformities, and Opportunities for Improvement through to appropriate closure. Increase knowledge and awareness of Contractor Management across the company with particular attention to project delivery including education and training of Project Teams
• Ensure appropriate learning and development material is created and maintained for the provision of CNL Contractor Representatives (CCR) training.
• Ensuring CCR’s are appropriately trained including mandatory updates to retain status. Maintain roster/records of trained CCR’s and continually validate CCR’s need to be on roster with line manage.
• Ensuring a Community of Practice is in place for CNL Contractor Representatives where there shall be interaction on an ongoing basis in the sharing of best practices, collaboration, and seeking consistency in the application of Contractor Management, and provision of support as needed.
• Work with the Director of Construction on the Construction Safety Council and work with CNL contractors to seek learning from safety events, set up and support performance measures, obtain 360 feedback from participants in line with the Terms of Reference for the Council, and participate in the setting of the Strategic Safety Objectives and focus for construction related activities.
• Leading the Contractor Safety Forum(s) including identification or relevant material to ensure Contractors are kept informed of all matters relating to safety, changes to the relevant site, procedures, rules and work controls, as well as site logistics including traffic movement, deliveries etc.
• Provide communications to contractors with regard to operational matters at CNL sites including safety stand downs, site conditions etc.
• Develop an environment for a good working relationships with contractors where there is transparency, trust and a proactive safety culture.
• Working with wider Supply Chain team and stakeholders in ensuring there that requirements to qualify contractors are clearly articulated and objectively assessed by competent subject matter experts to ensure the appropriate selection of contractors who are competent for the specific type of work they are being engaged.
• Ensuring prime contractors have appropriate Sub Contract Management Plans which cover the lifecycle of a contract from procurement through to close out consistent with CNL own Contractor Management arrangements.
• Maintaining appropriate arrangements for Contractor Onboarding, Off boarding and re boarding, ensure arrangements are in place to know what contractors are on site, there location, and personnel on site.
• Working with stakeholders (and corresponding management system requirements) ensure CNL has arrangements in place with each contract which ensures that authorization of work with due account of hazards identification and oversight.
• Ensuring contracts have appropriate ‘Oversight Plans’ in place accepted by the relevant authority. The plans shall take due regard to the hazards, and complexity of the work and shall be maintained over the duration of the contract taking account of changes in conditions and requirements.
• Ensuring a consistent approach to performance management of contractors through the use of CNL’s Scorecard with appropriate inputs and feedback, which shall provide part of a continuous learning and development cycle with contractors and for CNL.
• Ensuring CNL Contractor Management provides the necessary co-ordination and support to incident management involving contractors, including necessary measures to stand down contractors, or work more generally. Post event, provide support to ‘re-start’ requirements and oversight including probationary arrangements as required.
• Communicating / providing advanced, highly complex analyses of information / data to consult / collaborate on client issues, with highly critical impact.
• Recommending highly complex / sensitive solutions / approaches to senior management and department as necessary
• Addressing escalated issues from lower levels; supports lower levels in issue resolution
• Responding to and oversees the resolution of situations to contain/mitigate mid to long-term risk across the department in accordance with established and developing policies.
• Ensuring that employees across the portfolio are fully aware of emergency response processes and ensures that safety standards are followed.