District Office Clerk

at  DudleyCharlton Regional School District

Classification: Support Staff Wage and Benefit Schedule A and Benefit Schedule BEssential Functions: To provide general administrative assistance and support. Duties performed are designated to relieve administrators of office and routine responsibilities by organizing and participating in the district office administrative operation.Responsibilities: distributes mailanswers calls and responds appropriately to inquiries and requestperforms a wide variety of clerical and secretarial work, including typing, computer entry, proofreading, filing, checking and recording informationdispenses pertinent information and direction to visitorsestablishes, maintains and insures proper use of confidential files, which may include student, personnel and payroll recordscomposes independently or in accordance with general instruction, correspondence on a wide range of subjects requiring a knowledge of procedures and policies of the school, district and assigned areaexercises diplomacy in answering questions and resolves situations involving students, parents, public, district personnel through knowledge of school policies and general district rules and regulationsmaintains and retrieves financial records, such as school budget, student activity accounts or other school accounts, if requestedAbility to: perform a variety of secretarial work involving use of accuracy and speedmaintain confidentiality and ethical behaviormaintain a professional demeanor at all timesunderstand and carry out oral and written instruction, set up and maintain filing systemsrecord details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, accounts payable, etc.complete any general administrative support duty as required by administratorstrace errors and record adjustments to correct charges or creditscommunicate professionally via, telephone, email and onsite visitsprepare and maintain various reports and correspondence using Microsoft programsKnowledge of: spelling, grammar and punctuationstrong written and verbal communication skillsoffice methods, procedures and equipment, including receptionist and telephone techniquescomputer information system

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