Division Manager, Project & Portfolio Management

at  Metro Vancouver

Department: Project Delivery
Employee Group: Exempt
Location: 4515 Central Boulevard, Burnaby
Salary Range/ Wage Rate: Management / Leadership, Level M4B ($150,105.67 - $176,586.01 annually)

• Leads the creation, implementation and sustainment of a centre of excellence for Project and Portfolio Management for Metro Vancouver to enable continual improvement in the delivery of Metro Vancouver’s capital program. Responsible for the provision of specialized services to enable effective and efficient capital project and portfolio management and delivery, including development and implementation of a project management framework. A key component of the project management framework is the development, implementation and management of the stage gate process.
• Responsible for strategic planning and facilitating the development, communication, training, change management and continuous improvement of Project and Portfolio Management in coordination with departmental teams across Metro Vancouver. Develops and standardizes project and portfolio management business processes, systems and tools to support project delivery, portfolio management, reporting, and analytics. Liaises with other organizations on best practices and opportunities to collaborate.
• Works with teams to setup project and portfolio management structures and frameworks and provide guidance, training, and support. Provide oversight and analysis on portfolio and project progress and work with management and executive to identify issues, trends, and risks.
• Manages the technical knowledge management Program and is responsible for capturing, updating and managing Metro Vancouver specific knowledge and information to sustain a highly effective workforce and enable success for service and project delivery. Oversees the development and updating of technical knowledge management materials such as e-learning modules, procedures, operating strategies and field training guides.
• Accountable for budget preparation, reporting and resource allocations; monitors and controls spending ensuring the effective and efficient expenditure of allocated funds. Works closely with the Director to determine overall priorities and establish work plans and contributes to the preparation of long range strategic and financial plans of the division and department.
• Hires, supervises, directs and develops staff, monitoring performance in accordance with goals and objectives. Ensures adherence to corporate policies and collective agreements. Leads, coaches, and mentors staff recognizing the importance of leadership, supervisory and technical training. Develops and sustains a flexible workforce encouraging staff to pursue opportunities that complement their skills and experience. Supervises and directs the work of consultants.
• Works collaboratively to resolve complex technical or interpersonal issues staff encounter while doing their work. Facilitates information sharing to transfer knowledge and experience and increase the efficiency and effectiveness of the team.Upholds Metro Vancouver’s reputation through positive and forthright dealings with other organizations and members of the public. Understands the organizational culture and the processes/mechanisms necessary to attain work objectives.
• Performs other related duties as required.