Divisional Assistant (OPERATIONS)

at  DevelopmentWA

We are DevelopmentWA - Western Australia’s land development agency, working on industrial, commercial, and residential projects. Our work is diverse and state-wide, developing land for sustainable communities, prosperous industries and resilient regions.
Our portfolio includes the development and management of some of WA’s most iconic residential, commercial and industrial projects both within the metropolitan area, and regional areas of our state. Projects including Elizabeth Quay, Alkimos, Ocean Reef Marina the Australian Marine Complex, Subi East and Broome.
We are committed to innovation and sustainability across all of our operations, including a plan to transition to net zero ‘scope 1 and 2’ emissions by 2025.
At DevelopmentWA our vision is “Shaping our State’s Future”, and that’s exactly what you’ll be doing by joining the team at DevelopmentWA.
To learn more about our company, or to view the current projects we are working on, visit www.developmentwa.com.au

ROLE SUMMARY:

The Divisional Assistant plays a crucial role in providing administrative support to the Regional Division’s business managers and their teams. This support includes managing stakeholder and project communications, navigating competing priorities effectively, facilitating actions from the Office of the Chief Executive, such as Ministerial, Board and Executive reporting, and coordinating all divisional travel logistics. Additionally, the Divisional Assistant also provides coverage for the Executive Assistant during leave periods.

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Ensuring relevant information is available for staff to prepare for and achieve results.
• Coordinating scheduling meetings and preparing associated agendas, minutes, and documents.
• Coordinating divisional responses, approval, and submission of Board, Executive, Ministerial, and committee items to meet set timeframes.
• Reconciling purchasing card statements for senior staff.
• Liaising with internal and external stakeholders to organise meetings and obtain necessary information
• Utilises the organisation’s stakeholder relationship management database.
• Assisting with the preparation of leave rosters, collating performance management documents, and arranging large meetings and workshops with external stakeholders.
• Providing coverage for the Executive Assistant during leave periods, and occasional short-term coverage for Reception.
• Performing other duties as requested, including operational research.