Divisional Personal Assistant, Director Emergency Services and ICU

at  Northern Health Australia

ABOUT NORTHERN HEALTH:

As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none.
Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD, Melbourne’s North is fast becoming the place to be!
An exciting opportunity exists for an experienced Personal Assistant to Divisional Director, Emergency Services and Director of Intensive Care Unit (ICU) , to join the Clinical Operations Team at Northern Health.
The Divisional Personal Assistant is required to provide administrative support to a nominated portfolio/s within the Clinical Operations Office, supporting the Director of Cardiology and Director of ICU.
The role encompasses effective coordination of the day-to-day administration of the portfolio/s, including assisting in divisional planning, roster and payroll assistance, minuting committee meetings, determining work priorities and meeting deadlines, diary management, timesheet management as well as exercising self-direction and flexibility.
The PA will also act as a liaison with other executives and high-level external stakeholders.

• Relevant Tertiary qualifications (i.e. Business Management) and an understanding of the government and/or health sector would be highly regarded
• Administrative/assistant experience at a senior level
• Demonstrated ability to plan, prioritise and deliver on competing work demands
• Exceptional customer service
• Proven administration experience, including collect, screen and processing of emails
• Demonstrated experience supporting committees and a detailed understanding of executive meeting management frameworks
• Exceptional written and oral communication skills
• Computer proficiency in Microsoft Office products, particularly MS Word, Excel, PowerPoint, Teams, Visio, Outlook, Adobe reader and Diligent board portal (or equivalent)
• Experience and proficiency in enabling technology for virtual meetings, including sharing of presentations.