Document Control Analyst (IM Data Analyst)

at  InSync

We are looking for a Document Control Analyst for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

Required Skills and Experience

• Experience in process safety, records management, information management or document control (3-5 years)
• Experience in oil and gas, Owner Operator, large Contractor, or EPC industry related experience (3-5 years)
• Understanding of taxonomy, metadata, and document management practices
• Tracking record managing KPI and records retention compliance. Managing documents in a controlled environment, revision tracking
• Demonstrated experience in writing and implementing information management standards, procedures, and processes
• Understanding of various systems such as MSDP (procedural documents), SAP PM (Plant Maintenance data) and TechDocs (Engineering documents)
• Demonstrated understanding of engineering and supporting documentation, revision control, review & approval process, understanding Project life cycle
• Proficiency in identifying Engineering Drawing document types
• Detail attention to data and the ability to create comparative analysis to identify and correct integrity issues
• Proficient in MS Office and Livelink, and Share Point
• Demonstrated experience of driving positive change with passion, energy, and persistence
• Demonstration of strong communication and interpersonal skills
• Demonstrated strength in analytical skills and attention to detail
• Demonstrated ability to meet deadlines, handle multiple tasks and prioritize
• Demonstrated ability to work independently or within a Team. Function well in a fast-paced environment
• Working Knowledge of petroleum/oil& gas industry; Engineering disciplines, Terminology/industry accepted file types (.dgn, .tif, etc)
• Related Bachelor’s or Technical College Diploma (information science, records management, archival science, engineering, science, process safety etc.) is an asset
• ECMS, ECMM, RM or AIIM certification is a strong asse

ROLE DESCRIPTION

We are looking for an experienced and detail-oriented IM Document Control Analyst. This position will be responsible for the management & control of the Superior Refinery master process safety data / drawings to be compliant with and support the Company Operational Integrity Management (COIMS) Element 4 Information Management (IM) practices and OSHA Process Safety Information requirements, including Management of Change (MOC).

Responsibilities

• Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information
• Manage equipment & instrument databases, assign equipment & instrument numbers as requested
• Ensure equipment tags contain the consistent and correct metadata, providing a way to quickly get process/asset/equipment documents in a timely manner for refinery’s daily operations
• Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
• Collaborate with technical services, maintenance, and operations function of the Superior Refinery
• Work effectively with staff at various levels, within the refinery and with the corporate head office with tact and diplomacy
• Ensure current revision of all Process Safety Information, including Safe Operating Procedures, drawings, technical / operations / safety documents are available, issued and tracked. Assign document numbers as requested. Support management of concurrent engineering & redline processes
• Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users
• Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information
• Manage equipment & instrument databases, assign equipment & instrument numbers as requested
• Provide training to Site team when required for Process Safety Information management. Collaborate with internal stakeholders and team members to identify and change current processes for more efficient working activities
• Create value-add dashboards to track data quality across departments for accurate, timely information. Good data will help increase production time by limited asset downtime, Process Safety incidents which will ultimately reduce operational and incident costs

Required Skills and Experience

• Experience in process safety, records management, information management or document control (3-5 years)
• Experience in oil and gas, Owner Operator, large Contractor, or EPC industry related experience (3-5 years)
• Understanding of taxonomy, metadata, and document management practices
• Tracking record managing KPI and records retention compliance. Managing documents in a controlled environment, revision tracking
• Demonstrated experience in writing and implementing information management standards, procedures, and processes
• Understanding of various systems such as MSDP (procedural documents), SAP PM (Plant Maintenance data) and TechDocs (Engineering documents)
• Demonstrated understanding of engineering and supporting documentation, revision control, review & approval process, understanding Project life cycle
• Proficiency in identifying Engineering Drawing document types
• Detail attention to data and the ability to create comparative analysis to identify and correct integrity issues
• Proficient in MS Office and Livelink, and Share Point
• Demonstrated experience of driving positive change with passion, energy, and persistence
• Demonstration of strong communication and interpersonal skills
• Demonstrated strength in analytical skills and attention to detail
• Demonstrated ability to meet deadlines, handle multiple tasks and prioritize
• Demonstrated ability to work independently or within a Team. Function well in a fast-paced environment
• Working Knowledge of petroleum/oil& gas industry; Engineering disciplines, Terminology/industry accepted file types (.dgn, .tif, etc)
• Related Bachelor’s or Technical College Diploma (information science, records management, archival science, engineering, science, process safety etc.) is an asset
• ECMS, ECMM, RM or AIIM certification is a strong asset

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.
InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs