Document Control Assistant

at  ALSTOM

Req ID:454433
We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.
Document Control Assistant
REPORT TO: Document Control Manager

POSITION OVERVIEW:

This position will be responsible to help the DTCS Manager to manage and coordinate the daily submission of documentation, submitted to the client.
The functional responsibility of the DTCS department is to control the receipt, producing logging-in, scanning, copying, distributing, cataloging, and storage of the documents during the design, procurement and construction stage and through the turnover process at the end of the project.

EDUCATION/TRAINING/EXPERIENCE:

• Organizational Skills
• Must be willing to learn and implement new software
• Detail oriented, self-starter
• Capable of prioritizing work independently
• Service and communication skills

• Read and understand policies and procedures.
• Be motivated and work productively.
• Detail-oriented and able to manage multiple tasks with shifting priorities.
• Follow-up Project deliverables list.
• Control and maintain distribution List.
• Working knowledge of disciplines and ability to recognize and categorize documents by type.
• Apply “Coding of Documents” document to assure documents are coded appropriately.
• Maintain electronic file structure.
• Follow the rules defined in the Project Document Control Plan and make sure those rules are understood and respected by every project entities (product lines, external partners and sub-contractors)
• Understand project EDMS (Electronic Documentation Management System) by insuring first level support to EDMS data base users, updating EDMS users list, request account creation to EDMS Administration team.
• Organize documents paper storing during project life and document archiving at the end of the project
  An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.
  Job Type:Experienced
  Job Segment: Document Control, Procurement, Administrative, Operation