Document Controller

at  AESG

AESG is an international specialist consultancy, engineering and advisory firm, with offices in London, Dubai, Abu Dhabi, Singapore and Riyadh, dedicated to help solve our clients greatest challenges, through collaboration, innovation and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

JOB DESCRIPTION

We are seeking a Document Controller, who is available to join immediately and willing to relocate to Saudi Arabia. This is a site-based role in Riyadh that requires minimum of 5 years of professional experience in managing document control processes and providing administrative support, ideally within the engineering or architecture consultancy sector.
This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout.
If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.

KEY ACCOUNTABILITIES AND ACTIVITIES:

• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals. This may be via an online portal (ACONEX / BIM 360 etc).
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors.
• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures.
• Maintain Project Documentation as per ISO standards.
• Working closely with clients and divisional leaders to ensure an exemplary level of quality.
• Successful closeout and handover of documentation as required by line manager.
• Working with our multidiscipline team to ensure coordinated outputs.

ESSENTIAL SKILLS:

• Degree in Business Administration or a related field.
• Minimum of 3 years experience in management of document control processes.
• Knowledge of Arabic language is desirable.
• Solid understanding of bid writing, design and coordination of multidisciplined engineering projects.
• Previous experience working for an engineering consultant or architectural design firm.
• Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems.
• Experience in the setup of document control filing system.

Please refer the Job description for details