Document Controller

at  Archirodon Group NV

Company Description
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.
We have an outstanding record in completing major Energy, Marine, Infrastructure and Defense & Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.
Job Description
We are constantly growing and are currently looking for an experienced Document Controller.
Are you ready to travel, be part of and learn from an international dynamic team? Are you a self-motivated Document Controller professional, looking for a new role to get passionate about? Would you like to be part of a dynamic EPC leader with global presence? We’d like to meet you!

ROLE SUMMARY:

In this role, you will be responsible for administering, filing and keeping up to date all tender documentation and deliverables (outgoing/incoming) from Company’s Clients, contributing to the operational efficiency of the Tendering department.

WHAT YOU WILL NEED TO DO:

• Document Management: - Organize, categorize, and maintain technical documents, including drawings, specifications, manuals, and reports, both electronically and in hard copy. - Ensure all documents are accurately labeled, indexed, and stored in accordance with company procedures and industry standards. - Implement document control procedures to track revisions, approvals, and distribution of documents
• Document Control System: - Utilize document control software to manage the lifecycle of technical documents, including creation, review, approval, and distribution. - Regularly update the document control system to reflect the latest revisions and ensure accessibility to authorized personnel. - Provide training and support to departmental staff on the effective use of the document control system.
• Quality Assurance: - Collaborate with the Quality Assurance team to ensure compliance with regulatory requirements and industry standards for document management. - Perform regular audits of the document control system to verify accuracy, completeness, and adherence to established procedures
• Communication and Collaboration: - Liaise with internal stakeholders, including engineers, designers, project managers, and other departments, to facilitate the exchange of technical documents and information. - Communicate effectively with external parties, such as clients, vendors, and regulatory agencies, regarding document-related inquiries and submissions.
• Continuous Improvement: - Identify opportunities for process improvement within the document control function and propose solutions to enhance efficiency and effectiveness. - Stay informed about advancements in document management technologies and best practices to drive continuous improvement initiatives. Qualifications: - Bachelor’s degree in [relevant field] or equivalent work experience. - Proven experience in document control, preferably within a technical or engineering environment. - Proficiency in document management software (e.g., Documentum, SharePoint, Autodesk Vault) and Microsoft Office Suite. - Strong understanding of document control principles, including version control, metadata management, and change management processes. - Excellent organizational skills with a keen eye for detail and accuracy. - Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels. - Ability to work independently with minimal supervision and prioritize tasks in a fast-paced environment.