Document Controller - Finance - Aldar Education

at  Aldar Academies

Aldar Education is currently seeking a Document Controller to support the Finance department in Aldar Education HQ.
This is an exciting opportunity to join the highly successful Aldar Education family of schools and to help shape the future of Abu Dhabi’s leading school group.
As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
Working collaboratively, our education network’s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi’s government. Today, Aldar Education’s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree in a relevant field

MINIMUM EXPERIENCE

• Proven Work Experience as a Document Controller or similar
• Preferably a background working in Finance departments

JOB SPECIFIC KNOWLEDGE & SKILLS

• Strong knowledge of MS Office and Oracle / ERP.
• Knowledge of Electronic Document Management Systems (EDMS)/SharePoint
• Data organization skills
• Problem-solving, reasoning, motivation, organizational and training abilities are used often.
• Basic accounting concepts
• Communication and Presentation
• Ability to work on a variety of projects simultaneously.

WHAT WE OFFER

Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.

MAIN DUTIES

• To provide an effective Finance-related support function to the School Accountants and HQ Finance Team.
• To support Accounts Payable Accountant – Charter Schools Finance.
• To continuously strive to exceed internal & external customer expectations, while embracing the Aldar Education Core Values.
• To embody the values, vision and ethos of Aldar Education and assist the Charter Schools Finance team in implementing processes and policies which will ensure high quality and successful outcomes.
• Photocopying, printing, and scanning of documents.
• Sorting of invoices and organizing file cabinets.
• Keep documents in sequence for easy tracking and auditing.
• Assisting accounts payable officer, creating payment disbursement reports.
• Record Accounts payable and Bank payments in an Excel sheet.
• Personally visit and deposit pension payments to the bank, own account transfers, Bank letters and forms for services and updates on an urgent basis.
• Ensure to meet the timeline for daily, weekly, and monthly reporting documentation tracking requirements set by Charter School Finance
• Support CS School Accountants, OM & Principal wherever possible to ensure smooth finance operation.
• Act as a backup for CSF Team and manage the activities in member’s absence.

SPECIFIC DUTIES

• Screening and reviewing of submitted supplier invoices.
• Reviewing supporting documents for invoices on Oracle Fusion.
• Maintaining a contact directory of suppliers.
• Create Excel sheets for document transfers and prepare the documents for bank online approvals with proper referencing.
• Prepare salary cheques and seek necessary approvals before releasing them.
• identify process improvements and work together with the school team.