Document Controller

at  John Wood Group

Wood is presently looking to hire a Document Controller to be based at client Dubai Petroleum office in Dubai . Below are more details about the role.

• Register and transmit vendor and client documentation for the project
• Check documentation to ensure that formats comply with client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Quality check of all Documentation prior to issuing / transmitting to client
• Responsible for the handling of requests for new Document numbers / hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management review
• Maintenance of the project’s document storage structure
• A total of 5+ years experience
• Proficient in Electronic Document Management Systems, preferably Live link, ASSAI
• Good understanding of Document Control Processes and engineering documents / drawings

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

• Register and transmit vendor and client documentation for the project
• Check documentation to ensure that formats comply with client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Quality check of all Documentation prior to issuing / transmitting to client
• Responsible for the handling of requests for new Document numbers / hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management review
• Maintenance of the project’s document storage structure
• A total of 5+ years experience
• Proficient in Electronic Document Management Systems, preferably Live link, ASSAI
• Good understanding of Document Control Processes and engineering documents / drawing