Document Controller

at  PROK Conveyor Components

ABOUT US

PROK Conveyor Components, Australia’s largest conveyor components manufacturer, specialising in pulleys and idlers. With over 130 years of proven track record in quality conveyor components, PROK prides itself on forming strong industry and customer relationships. PROK will continuing to achieve this throughout 2024 by rolling out an extended product range and opening new regional service facilities.

QUALIFICATIONS AND EXPERIENCE

• Minimum 2+ years’ experience in a similar role within Mining or Heavy Industry
• An active listener who positively engages with stakeholders.
• Effective time management skills to keep both self and the project on time.
• Previous experience with databases and data administration roles
• Advanced experience using Microsoft Office Suite and PDF editor.
• Be comfortable working with spreadsheet-based software.
  A career at PROK means becoming part of our exciting journey while always valuing people, working safely and respecting the environment. At PROK you will be rewarded with competitive remuneration, grow in an environment that empowers you to make real impact and be exposed to enviable career advancement opportunities.
  Unleash your potential - apply today!
  PROK believes in diversity and is committed to providing Equal Employment opportunities for all applicants. We welcome applicants from all walks of life, which also includes various socio-economic, cultural, LGBTQI, Aboriginal and Torres Strait Islander backgrounds

The role will support document management across Prok’s projects. Working within the Contracts and Projects department, the key responsibilities of the role include:

• Be entirely fluent in document control principles and practices.
• Proficiency in QDMS document control software is preferable.
• Interpret project specific document control specifications and implement them into PROK project controls.
• Prepare documents for submission by following clients’ documentation standards e.g. add cover page and document numbering, etc.
• Transmit documents to clients via portals such as Aconex, PIMS, TeamBinder, etc.
• Maintain Supplier Documents and Data Registers (SDDR)
• Working with the Project Coordinators (PCs), and Clients to manage their deliverables and track progress.
• Follow-up and drive document deliverables with document owners.
• Attend meetings with clients to represent documentation related matters.
• Revise documentation for minor administrative corrections.
• Take minutes on weekly project review meetings.
• Generate status and expediting reports of internal and external deliverables weekly.
• Be active and contribute to internal discussions and meeting about projects, risk, and improvement opportunities.