Document Management Technician

at  Omega 365

ASSIGNMENT DESCRIPTION

Overall Job Summary

• This role provides support for all Canadian Thermal Upstream projects in all stages of the Document Management Lifecycle as well as supports all staff with any Document Management related questions.
• Follow and enforce Document Management governing documents to quality check engineering and vendor document deliverables, support construction management team requirements and ensure as-built and handover requirements are met at project closeout.
• The person best suited for this job will have excellent attention to deal, strong time-management, organization and communication skills. This person will be able to collaborate respectfully with others, as well as work well independently and be able to trouble-shoot and problem solve effectively.
• They will actively recognize areas of improvement and understand how change within Document Management impacts our business partners, with whom they have built relationships and networks with.

Competencies

• Communicates in a clear and concise manner to provide clear instruction to staff to ensure high quality and integrity of engineering documents
• Uses respectful language and behaviour
• Actively listens and questions to ensure mutual understanding
• Able to interpret instructions clearly and ask questions when required
• Acts in a trustworthy and reliable manner
• Works collaboratively within teams to achieve common goals.
• Demonstrates a level of knowledge, skill and expertise appropriate for the role by understanding and supporting the full engineering document management lifecycle of a project, including:

o revision control
o engineering change management, interpreting engineering drawings and changes
o vendor data management, interpreting vendor data and changes
o construction turnover management

o as-building

• Follows established standards, procedures, and corporate processes
• Understands how their work fits within the business and how changes to existing DM processes impact our business partners.
• Clear understanding of the differences between engineering disciplines and basic understanding of different types of engineering drawings and documents

Responsibilities

• Support all Canadian Thermal Upstream projects in all stages of the Document Management (DM) Lifecycle, partnering with both internal project engineers and external engineering firm’s project teams for Operations Projects.
• Provide support for Calgary and Canadian Thermal Upstream Field staff with any Document Management related questions
• Follow Document Management governing documents to perform all aspects of the job function
• Enforce Document Management standards and procedures to ensure high quality and integrity of engineering documents

Deliverables

• Quality control of engineering and vendor document deliverables
• Document and drawing revision control
• CWP and FCN tracking, control, and distribution
• Construction turnover management
• Project Master Stick File management
• Project closeout
• Other general document management duties

QUALIFICATIONS REQUIRED

• Experience with Electronic Document Management Systems
• Minimum 5 years experience as a Document Controller in the oil and gas industry, either Owner-Operator or EP experience
• Experience with SharePoint, SAP, Livelink, Content Server, MS Word, Excel, Access, Adobe Acrobat and McLaren Work Manager.
• Experience with AutoCAD and Bluebeam is an asset but not mandatory
• Excellent attention to detail and organizational skills
• Clear understanding of the differences between engineering disciplines and different types of technical documents and metadata being managed
  Location
  Calgary, AB

• Support all Canadian Thermal Upstream projects in all stages of the Document Management (DM) Lifecycle, partnering with both internal project engineers and external engineering firm’s project teams for Operations Projects.
• Provide support for Calgary and Canadian Thermal Upstream Field staff with any Document Management related questions
• Follow Document Management governing documents to perform all aspects of the job function
• Enforce Document Management standards and procedures to ensure high quality and integrity of engineering document