Domiciliation Officer (Fixed-term contract - 12 months)

at  Bank Pictet Cie Europe AG succursale de Luxembourg

Pictet is an investment-led service company, offering wealth management, asset management and related services. We are a partnership of eight owner managers and our principles of succession and transmission of ownership have remained unchanged since founding in 1805.
Our purpose is to build responsible partnerships with our clients, communities, and the companies in which we invest, in order to safeguard and transmit wealth, of all kinds, in the service of the real economy.
With more than CHF 612 billion in assets under management or custody at 31 December 2022, Pictet is today one of the leading Europe-based independent wealth and asset managers.
The Group is headquartered in Geneva, where its activities began, and employs more than 5000 employees. With 30 offices, it is also present in Amsterdam, Basel, Barcelona, Brussels, Dubai, Frankfurt, Hong Kong, Lausanne, London, Luxembourg, Madrid, Milan, Monaco, Montreal, Munich, Nassau, Osaka, Paris, Rome, Shanghai, Singapore, Stuttgart, Taipei, Tel-Aviv, Tokyo, Turin, Verona, Shanghai, New York and Zurich.

NOTE

We will not accept any CVs from agencies.
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

• Monitoring the corporate life of the funds under administration.
• Filing the necessary documents with all the relevant bodies (RCS, CSSF, LBR, etc.).
• Drafting documentation for annual general meetings and ensuring that they are properly conducted.
• Assisting the legal advisor in holding ordinary and extraordinary general meetings.
• Updating legal documentation (collecting signatures, updating files, identifying and searching for documents, sending to internal departments and the relevant external bodies).
• Coordinating mailings to shareholders/unitholders.
• Managing fund-related data and legal documentation in the archiving system.
• Preparing applications and monitoring the listing on the Luxembourg stock exchange.
• Carry out daily screening checks relating to the domiciliation activity.