Early Careers Recruitment Coordinator (12 month contract)

at  AO Shearman

We are currently recruiting for an Early Careers Recruitment Coordinator to join our London HR team on a 12 month contract. This Assistant level role is integral to the smooth running of our early careers recruitment programmes and the recruitment of our future talent. It will provide administrative and client-facing support to the Early Careers team who are responsible for hiring 80-90 trainees per year, delivering early identification pathways and contributing to the firms Diversity, Equity and Inclusion strategy. The firm is known for its innovation and this is no different within the Early Careers team, this role will help to evolve our programmes and ensure they remain market leading.

Role and responsibilities

• Providing general operational support to the Early Careers Recruitment team.
• Dealing with day-to-day recruitment queries from prospective candidates and Partners as well as daily interaction with our Belfast Early Careers Recruitment administration team.

Support to the Early Careers Recruitment Team

• Work closely with the Vacation Scheme Lead to plan, organise and host summer and winter Vacation Schemes.
• Support the recruitment, planning and delivery of the A&O Shearman First Year Programme.
• Support the Vacation Scheme Lead with the organisation and running of the REACH Buddy Scheme and act as a key point of contact for the REACH committee.
• Organise and host insight days, recruiter drop-in sessions and insight events as part of our student engagement and attraction strategy.
• Attend and present at student events, including law fairs, skills sessions and presentations (virtual or in-person).
• Own and drive a portfolio of key university relationships for A& Shearman
• Support with the recruitment and training of 30 Brand Ambassadors across our target universities.
• Screen online applications for the A&O Shearman First Year Programme, Vacation Schemes, Training Contract applications, Solicitor Apprenticeship and graduate programmes.
• Support and run in-person and virtual assessment centres during our interview seasons.
• Support ad hoc early careers projects.

Person Specification

• Excellent organisation, analytical and administration skills.
• Excellent attention to detail.
• Flexible approach to work, as travel will be required to university events and some events will take place outside of typical working hours.
• Confident communicator and presenter, friendly and mature in approach.
• Confident engaging with technology to deliver events.
• Ability to work to tight deadlines in a fast moving environment.
• Desire to drive improvements within processes.
• Professional, with the ability to handle confidential information.
• Team player.
• Creative and solution orientated.
• Willing to go the extra mile in order to deliver an excellent candidate experience.

Experience/Skills Required

• Previous recruitment experience within a fast-paced environment, ideally within professional services is preferred.
• Ability to build and maintain strong internal and external relationships.
• Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively.
• Working knowledge of applicant tracking systems and/or HR systems.
• Competent in Microsoft Office.
• Positive, pro-active attitude and ability to cope under pressure.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.
We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

• Providing general operational support to the Early Careers Recruitment team.
• Dealing with day-to-day recruitment queries from prospective candidates and Partners as well as daily interaction with our Belfast Early Careers Recruitment administration team