Editorial Assistant

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Editorial Assistant
Would you like to work at The Lancet?
Would you enjoy delivering effective administration services that make a difference to our success?
About our Team
Over the years, The Lancet has evolved as a family of medical journals. We seek to address urgent topics in our society, initiate debate, put medical science into context and influence decision makers around the world. Our core belief is that medicine must serve the people, that knowledge must transform society, and that the best science must lead to better lives.
About the Role
This is an entry level graduate position based in Central London that would suit someone who is keen to establish a career within medical publishing. The role will consolidate basic publishing skills, offer close liaison with the Editorial department, and provide opportunities for personal development such as occasionally writing for Lancet journals. The successful applicant for this full-time post will report to the Editorial Assistant Team Leader and will be responsible for supporting the administrative processes of the Lancet family of journals and provide customer service to readers, authors, and reviewers. Special responsibilities can include picture research, managing author’s proposals and commissioning for review content, and the creation and production of tracking reports which are essential for an efficient flow of manuscripts and content planning. There will also be opportunities to assist with Editorial projects that will support The Lancet’s strategy.

Responsibilities

• To assist the Editors in tracking manuscripts from submission to publication.
• To assist with the maintenance of our databases and web-submission system.
• Be a primary contact for members of the editorial team and be willing to help editors to work as efficiently as possible.
• Answer enquiries from authors, editors, reviewers, and the public. This will require awareness of the confidential nature of the peer review process.
• Oversee efficient and accurate digital filing and file retrieval.
• Co-ordinate and maintain Lancet business continuity processes.
• Assist with running and navigating meetings and occasionally taking notes.
• Seek to improve processes both within our team and The Lancet as a whole. This is a busy role and small improvements can have a very noticeable positive effect.
• To create and produce Lancet metrics reports, and to refine and present results efficiently in Excel.
• Administering stakeholders’ payments for the Lancet journals. Troubleshooting with payees and Elsevier payment departments to ensure timely payment.
• Provide support with holiday and absence cover for colleagues and train new starters.

Requirements

• Undergraduate degree level is required.
• Strong English language skills, with sound communication and interpersonal skills.
• Must be able to work independently, but also be an excellent team player willing to adapt to the needs and requirements of a busy department.
• Strong organisational skills. A can-do approach to work and an interest in medical publishing. Good analytical and problem-solving skills.
• A customer and people focused approach is essential.
• Must be able to demonstrate a proactive and flexible attitude, with a keen willingness to show initiative.
• Proficient in using Microsoft Office packages.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working for you

• We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:
• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Wellbeing programs
• Life assurance
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel Season ticket loan
• Electric Vehicle Scheme
• Optional Dental Insurance
• Maternity, paternity and shared parental leave
• Employee Assistance Programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work

About the Business
A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.
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Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form:
https://forms.office.com/r/eVgFxjLmAK
, or please contact 1-855-833-5120.
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Candidate Privacy Policy

Responsibilities

• To assist the Editors in tracking manuscripts from submission to publication.
• To assist with the maintenance of our databases and web-submission system.
• Be a primary contact for members of the editorial team and be willing to help editors to work as efficiently as possible.
• Answer enquiries from authors, editors, reviewers, and the public. This will require awareness of the confidential nature of the peer review process.
• Oversee efficient and accurate digital filing and file retrieval.
• Co-ordinate and maintain Lancet business continuity processes.
• Assist with running and navigating meetings and occasionally taking notes.
• Seek to improve processes both within our team and The Lancet as a whole. This is a busy role and small improvements can have a very noticeable positive effect.
• To create and produce Lancet metrics reports, and to refine and present results efficiently in Excel.
• Administering stakeholders’ payments for the Lancet journals. Troubleshooting with payees and Elsevier payment departments to ensure timely payment.
• Provide support with holiday and absence cover for colleagues and train new starters

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productiv