Electorate Officer - Grade 3 (Kat Theophanous)

at  Parliament of Victoria

Electorate Officer (Grade 3)
Kat Theophanous, Member for Northcote
About the Role
The Northcote Electorate Office is seeking a full-time Electorate Officer to join the small, dynamic and motivated team based out of High Street, Northcote. As a team, we are dedicated to improving the lives of people living in the Northcote Electorate and ensuring the area thrives into the future as part of a successful, equitable and sustainable Victoria.
Electorate Officers play an important role in providing services to the Victorian community. Reporting to the Member for Northcote, your work will require a high degree of trust and integrity.
This position is for a senior role, which includes assisting the Member for Northcote in the overall running of the office, strategic delivery of priority projects, and managing work plans and work allocation within the team.

You will interact daily with constituents, community organisations, government departments, Ministerial offices and other stakeholders. Key responsibilities may include:

• General administration and office management
• Constituent services
• Media and stakeholder engagement
• Parliamentary duties

Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities. Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.
About you
The role is suited to someone with experience working within an Electorate Office, or someone who has experience working in local, state or federal government sectors.
The successful applicant will demonstrate professionalism, have an established understanding of the issues relevant to the inner north and enjoy engaging meaningfully with the community as part of a motivated team.
Proficiency in Greek or Italian language is highly desirable to meet the needs of the local constituency.
Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed. You will be hardworking, reliable and adaptable to thrive in this role.

THE ROLE OF AN ELECTORATE OFFICER REQUIRES YOU TO DEMONSTRATE:

• Exceptional level organisational ability, particularly in determining priorities and work practices, and both supervising and performing a broad range of office support duties, often to tight and demanding deadlines.
• Exceptional written and oral communication skills, with demonstrated ability to undertake complex research, and draft briefings, reports, submissions, speeches, newsletters, and complex correspondence.
• High level commitment and ability to provide the highest level of client service in a challenging environment, providing sound advice and maintaining the strictest confidence on all issues.
• High level of understanding and ability to provide advice and guidance on government and parliamentary processes. 
• In-depth knowledge of traditional and social media landscape; ability to anticipate impact of a rapidly changing external policy and political environment and provide strategic advice.
• High level stakeholder engagement skills and proven ability to collaborate with a diverse range of stakeholders from government and peak organisations to local community organisations and constituents. 
• Experiencing in leading and supervising a team, demonstrating sound coaching and mentoring skills and respect for the needs of others.
• Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making.
  Additional skills which are favoured include event management, photography, multimedia content production, graphic design, budgeting and finance skills and social media analytics.
  For more information about the role, please see attached position description.
  Salary and Job Type
  Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021.
  Grade 3: $93,562 per annum plus 11% employer superannuation.
  This role is ongoing, full-time, with a six-month probationary period.
  Pre-Employment Screening requirements
  All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment.
  As part of the selection process, you may be asked to complete an online competency or skills assessment.
  How to apply
  Using the “Apply Now” button, please include your resume and a brief cover letter broadly outlining your experience and how it directly relates to the position. You are not required to provide a response to each individual key selection criteria.
  Accessibility
  If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament’s Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 03 8682 2842.
  While Members of Parliament are prohibited from determining that an Electorate Officer can or must perform work that is party specific, Members typically nominate Electorate Officer whose political beliefs are closely aligned with their own. Section 27 of the Equal Opportunity Act 2010 states that an employer may discriminate on the basis of political belief or activity in the offering of employment to an Electorate Officer.
  The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You will receive communications throughout the process from the Department

You will interact daily with constituents, community organisations, government departments, Ministerial offices and other stakeholders. Key responsibilities may include:

• General administration and office management
• Constituent services
• Media and stakeholder engagement
• Parliamentary dutie