Engineering Assistant IV

at  The City of Vancouver

EDUCATION AND EXPERIENCE:

Grade 12 supplemented with post-secondary technical training in Civil Engineering, Project Management, Construction Management, Transportation/Utility (water, liquid waste or streets) or other relevant area of study or an equivalent combination of training and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Demonstrated knowledge and experience in procurement procedures and contract administration.
• Experience and a proven ability to read and interpret engineering drawings and problem solve with accuracy in a technical environment are essential
• Effective organizational skills; excellent records management skills and understanding of Organizational Quality Management procedures.
• Demonstrated knowledge of Project management principles and processes
• Ability to work independently in a fast paced, multiple and competing deadline environment
• Accuracy/attention to detail, as the work impacts the City’s business operations both financially and in the management of project delivery, execution and coordination
• Experience working with external contractors/consultants.
• Familiarity with the City’s street system, construction methodologies, environmental management and transportation policies and regulations should be demonstrated and a strong interest in sustainability initiatives would be an asset
• Ability to work well in a team environment, with little or no supervision, under tight time lines, and on multiple tasks
• Effective interpersonal skills; excellent written and verbal communication and conflict resolution skills including confidently interacting with key stakeholders (internal/external), and the public.
• Demonstrated strong research, investigation and analytical skills; understand, identify, track and report project key performance indicators.
• Ability to summarize data in an accurate written format and assist in the preparation of a variety of project reports; including the use of related computer software.
• Strong working knowledge of MS Office, SAP and AutoCAD and working knowledge of GIS, Hansen,
• Ability to work outdoors in inclement weather; site safety compliance requirements.
  The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.
  Business Unit/Department: Engineering Services (1300)
  Affiliation: CUPE 15 Non Pks
  Employment Type: Temporary Full Time
  Position Start Date: November 2023
  Position End Date: October 2025
  Number of Positions Available: 2
  Salary Information: Pay Grade GR-025: $40.29 to $47.57 per hour

MAIN PURPOSE AND FUNCTION

Implements and maintains project and construction management practices; develops project schedule, progress reporting, tracks and monitors financials and coordinates across schedules on a multidisciplinary team to implement large complex level 3 projects. Coordinates work across functional business units and external agencies as it relates to project planning and construction management.
Responsible for coordinating, directing, organizing and controlling project activities, under the direction of one or more Project Engineers (CEI) or other senior staff within Project Delivery. The EA also supports all project documentation and reports throughout the project lifecycle, in the planning, implementation and close out of Level 3 projects managed within the Project Delivery Branch.
The EA liaises and coordinates work with external agencies (Hydro, Telus, Fortis, Port Metro Vancouver, TransLink etc.) and internal staff from other departments/branches (Risk Management, Corporate Communications, VPD, Finance, REFM, Engineering Design and Operations) with an emphasis on developing and maintaining these relationships.
During project implementation the EA will act as the liaison between design and operations staff, key stakeholders and the general public; providing consistency and keeping all informed about project status and issues that may impact the project. The EA acts as one point of contact and thus reduces the number of communication channels throughout the project.
Responsible for coordinating and directing work across integrated project teams (design and operations). May supervise EAIII, co-op students (EA II), seasonal staff (EAII) on a regular or temporary basis.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Collects, coordinates, integrates and controls the project lifecycle scope, cost and schedule on select projects in the planning and implementation of capital construction projects related to infrastructure on City streets.
• Assists in the development and maintenance of project documentation; Project Charter, PEP, risk register, stakeholder plans, schedule, cost tracking and report.
• Recommends and gathers project metrics (KPIs); complies data and performs graphical representation work related to the preparation of reports and presentations.
• Interprets engineering drawings and work packages; verify technical information and document field observations; retrieve and interpret field observations and studies.
• Acts as a liaison between design and operations staff, key stakeholders and the general public, assisting the Senior Project Manager to coordinate work efficiently.
• Liaise and coordinate work with external agencies such as BC Hydro, Telus, Fortis, Coast Mountain Bus Company and others,
• Assists in the inspection and the reporting of construction work and materials.
• Prepares and/or assists in the delivery of stage gate approval presentations to executive and senior management.
• Train and provide project management technical oversight to peers and junior staff.
• Assists and participates with the public consultation processes; assists in compiling and summarizing public input.
• Collaborates with Supply Chain Management on project procurement needs and processes.
• Assisting with development of contractual documentation, procurement and contract administration; statement of work, RFP/RFQ/RFA, reviews, evaluation/selection, tender packages, contract administration and invoicing.
• Conducts standard and specification gap analysis on projects and then recommends approach and procedures.
• Performs a variety of technical and administrative duties in the Project Delivery Branch.
• Analyzes, verifies, and processes large volumes of information/data to be used by Engineering Services and external stakeholders to facilitate in both short and long term project management success.
• Training and providing project management technical oversight to peers and junior staff.
• Other duties/responsibilities as assigned.