EOI Associate Director - Procurement Transaction and Commercial

at  RPS Group

RPS is seeking an experienced Associate Director to join our Advisory Services – Commercial and Delivery team in Victoria. We are seeking conscientious and high-performing individuals looking to join our teams providing procurement transaction and/or commercial services for our government and private clients.

We work on some of Australia’s largest and most complex infrastructure projects in the renewable energy, transport, utilities, defence, and social infrastructure sectors. On these projects;

• our Procurement Transaction team manage and lead procurement transactions for project associated works and services; and
• our Commercial team develop and manage contracts and commercial strategies for project associated works and services.

Both of our Procurement Transaction and Commercial teams:

• work closely with RPS senior leaders and our client’s senior management to develop fit-for-purpose solutions for supporting the delivery of large and complex, city-shaping projects; and
• contribute to the growth and development of the RPS Advisory business.

You will be adept at providing advice that may span across the entire lifecycle of major public and private sector infrastructure projects. Additionally, you will:

• be responsible for delivering high-quality documents/outcomes as required by the scope of services, client management, management of resources, budgets etc;
• be confident in leading an integrated project team with multi-disciplinary membership from the RPS businesses, client organisation, and or, other advisors;
• support the development of less experienced RPS employees;
• contribute to the recruitment of suitable employees for RPS;
• work with the RPS team in business development, seeking new clients and assignments; and
• lead the preparation of tenders/proposals for opportunities aligned with RPS capabilities.
• You will interact directly with our clients to support the delivery of high-quality services and deliverables while demonstrating the RPS Behaviours. Additionally, you will provide analytical and practical project delivery support on delegated elements of client engagements, including:
• identification, endorsement, and achievement of clear engagement and project objectives;
• identification and resolution of key risks and issues;
• management and coordination of inputs and deliverables to ensure on-time and high-quality outcomes; and
• development of progress reports, briefs, and other deliverables and reporting to project governance meetings

Strategic advice and support
Representing RPS, provide strategic and specialist advice and support to clients delivering major public and private sector infrastructure projects and programs in the renewable energy, transport, utilities, defence, and social infrastructure sectors.
Procurement transaction management

Support public and private sector clients to procure and implement major infrastructure project works and programs, including:

• market sounding – manage the development of market engagement documentation and processes to inform the market of upcoming projects and procurements and to gain feedback to inform strategy development;
• procurement transaction documentation - develop high-quality transaction documentation that withstands the scrutiny of leading professionals;
• data room management – actively manage the transaction data rooms used by clients and market to exchange information in a secure and transparent environment;
• market engagement – support effective engagement with market participants to facilitate high-quality tender submissions while maintaining appropriate probity and process controls;
• procurement transaction administration – actively manage the administrative elements required for a successful transaction, including preparation of meeting agendas and meeting minutes;
• supporting and facilitating Gateway reviews (as carried out by the Department of Treasury and Finance) or other project governance gate reviews, as required;
• procurement transaction evaluation – support the evaluation of tenders and proposals by an appointed evaluation team and the preparation of the evaluation report, maintaining appropriate probity and process controls; and
• high-quality outcomes - deliver high-quality, data-driven, commercial, and technical outcomes representing value-for-money, and achieving project objectives.

Commercial and contract management

Support public and private sector clients to plan, deliver, and close-out major infrastructure project works and services contracts, including:

• supporting the strategic development of fit-for-purpose commercial frameworks, contract types, and mechanisms for project works and services engagements in alignment with client requirements and legal and regulatory advice;
• developing and managing efficient and effective systems and processes to strategically manage commercial and contractual risk, and contractual obligations;
• commercial advice, guidance, and contractual interpretation;
• payment claim support;
• change/variation management, including claim assessment, contractual drafting, negotiations, and dispute resolution;
• supporting and facilitating Gateway reviews (as carried out by the Department of Treasury and Finance) or other project governance gate reviews, as required;
• contract closeout support, including contractual drafting, detailed obligation review, and assessments of value-for-money and other contract objectives.

As an RPS Associate Director

You will be adept at providing advice that may span across the entire lifecycle of major public and private sector infrastructure projects. Additionally, you will:

• be responsible for delivering high-quality documents/outcomes as required by the scope of services, client management, management of resources, budgets etc;
• be confident in leading an integrated project team with multi-disciplinary membership from the RPS businesses, client organisation, and or, other advisors;
• support the development of less experienced RPS employees;
• contribute to the recruitment of suitable employees for RPS;
• work with the RPS team in business development, seeking new clients and assignments; and
• lead the preparation of tenders/proposals for opportunities aligned with RPS capabilities.
• You will interact directly with our clients to support the delivery of high-quality services and deliverables while demonstrating the RPS Behaviours. Additionally, you will provide analytical and practical project delivery support on delegated elements of client engagements, including:
• identification, endorsement, and achievement of clear engagement and project objectives;
• identification and resolution of key risks and issues;
• management and coordination of inputs and deliverables to ensure on-time and high-quality outcomes; and
• development of progress reports, briefs, and other deliverables and reporting to project governance meetings.

Business Development

Significantly contribute to the ongoing success of a sustainable Commercial and Delivery advisory practice, including:

• client synergies – confidently discuss the value of RPS service offerings with potential clients;
• client relationships – further develop the RPS network and market reputation, and the capability to act upon relationships to identify business opportunities; and
• winning work – actively lead and contribute to developing work proposals in collaboration with other team members.

Business Management

• Support the overall management of the RPS business, including:
• project management – being responsible for the management of a client engagement/contract by acting as the key client contact and being responsible for project resources, reporting, and the P&L for that project in consultation with RPS commercial, legal, and finance support;
• personnel – provide leadership, support, and mentoring to junior team members and identify suitable recruitment targets; and
• invoicing – coordinating timesheets, submitting invoices, and liaising with clients to ensure prompt payment for assigned projects, as required.