Event Assistant

at  USC

USC AND THE ROSSIER SCHOOL OF EDUCATION

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family”, which is comprised of the faculty, students, and staff that make the university what it is.
The mission of the USC Rossier School of Education is to prepare leaders to achieve educational equity through practice, research and policy. We work to improve learning opportunities and outcomes in urban settings and to address disparities that affect historically marginalized groups. We teach our students to value and respect the cultural context of the communities in which they work and to interrogate the systems of power that shape policies and practices. Through innovative thinking and research, we strive to solve the most intractable educational problems.

POSITION SUMMARY

The Special Events Team seeks a full-time team member who will assist in a variety of school events ranging from large public events like the annual commencement ceremonies and conferences to smaller private gatherings such as receptions. The successful candidate MUST be a detail-oriented, divergent thinker and a self-motivated multitasker. Have the ability to collaborate, is open to feedback and can effectively work in highly pressurized situations. They will need strong data management and computer skills, have some experience and a strong interest in special events.
The position reports to the Executive Director of Events, supporting the Deans, School Wide and Advancement Events.
Occasional evening/weekend and travel schedule as needed.

• Provides in-office and onsite support for events. This includes responding to emails/calls, event registration creation and management, assisting in vendor/venue research, preparing/packing check-in materials, staffing events set-up and check-in, and working with volunteers.
• Serves as an administrative resource by updating documents, ordering and maintaining supplies, coordinating facilities requests, equipment service and parking reservations.
• Assists in the planning and implementation of two commencement ceremonies annually. This includes; monitoring graduate registration, regalia ordering and distribution, answering calls/emails, onsite support and task as assigned.
• Works in tandem with the business office in the processing of all payments, new vendor onboarding and reimbursements.
• Designs and edits electronic materials via Canva. This includes; presentation slides, invitations, signage, etc.
• Calendar management and meeting scheduling. This includes; maintaining events office and school wide events calendar. Scheduling meetings and preparing all logistics associated with those meetings.
• Coordinates and accepts shipping/receiving for the events team. Maintains select rosters.
• Provides guidance and direction to student workers, as assigned.
• Other duties as assigned.
  The hourly rate range for this position is $28.21 - $30.77. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience,
  education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Applications should be submitted via usccarreers.usc.edu and should include the following:

• Resume
• A cover letter (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial or specialized clerical and administrative experienc