Event Planner

at  Tourism Industry Association of Ontario

• Company Summary:Destination Toronto is the official destination marketing organization for Toronto’s tourism industry. Destination Toronto focuses on promoting and selling the greater Toronto region as a remarkable destination for tourists, convention delegates and business travellers. Officially operating as a not-for-profit agency, Destination Toronto has over 1,200 members and is a partnership of public and private sectors.
• Location: 85 Curlew Dr, Toronto ON M3A 2P8
• Date Posted: 12 Mar 2024
• Closing Date: 11 May 2024
• How to apply:Please send resume to human-resource@destinationtoronto.com and clearly indicate the application is for the position of “Event Planner” in the subject line.If you require a disability related accommodation to participate in the recruitment process, please email us. We will accommodate your needs under the Ontario Human Rights Code.We thank all candidates for their interest in Destination Toronto and will directly contact those candidates selected for an interview.
• Job Type: Full-Time
• Job Category: Experienced

KEY RELEVANT EXPERIENCE & EDUCATION

The successful candidate will possess the following:

• A university or college degree with an emphasis in business, marketing, project management or hospitality, and/or at least five years of related experience which may substitute for academic experience.
• Experience with CRM software is an asset
• Proficient in Google Workspace, project management software (Monday.com), virtual meeting software is an asset
• Familiarity with trade show logistics, booth build planning and execution

ROLE SUMMARY

Our Event Planning team are an integral part of the Global Sales & Services team, with planning and logistical responsibility for Destination Toronto Corporate Events, booth builds & activations and select in-market sales engagement. Additional scope of the role includes, support of events such as sales and planning sites, Fam programming, industry hosting events ensuring they positively impact the conversion of prospects to confirmed clients, as well as representing the Destination’s brand with the highest level of expectation.

CORE RESPONSIBILITIES

• Informs on and follows budget allocations in keeping with departmental business plan and strategy
• Support to Director, Destination Services & Events on major industry event hosting and our highest value clients as part of the Client Advisory Board
• Planning and execution responsibilities for Destination Toronto key corporate events
• Design, logistics and production responsibilities for trade show booths and event activations
• Collaborate with Marketing on creative themes across in-market lead generation and business development efforts and ensure all Destination Toronto activations (events, trade show booths, hosting, etc.) reflect the destination narrative.
• Oversee RFP process and manage external partners such as event management agencies, booth builders, F&B vendors and more
• Ensure Destination Toronto’s CRM database is up to date with activations
• Collaborate with on client gifting strategies
• Proactively provide creativity on event trends and innovation
• Ability, willingness to travel, attend local and international events on evenings and/or weekends is required; flexible to work evenings and weekends, on-call as team needs require.