Event (Regional Chapter) Coordinator

at  Million Dollar Sellers

ABOUT YOU

Ideal candidates are strategic thinkers with a background in corporate event coordination, hospitality, or marketing and advertising. With at least 2+ years of experience, you’re adept at managing complex logistics, vendor relations, and multitasking across diverse event types from boardroom meetups to retreats. You excel in flexibility, and adaptability, and possess a keen eye for detail, ensuring every event is executed flawlessly.

QUALIFICATIONS

• Minimum of 2+ years experience in event management, business, project management, or related field
• Bachelor’s Degree in hospitality, event management, marketing, and advertising, or a related area, or significant leadership experience in corporate event management.
• Demonstrated expertise in logistics management, vendor relations, and collaborative coordination.
• Proficiency in key tools and software like Wild Apricot, Airtable, Zapier, and Typeform.
• Strong analytical skills with a focus on event success metrics and data management.

ABOUT THE ROLE

Join Million Dollar Sellers (MDS) as our Event (Regional Chapter) Coordinator, and become a key player in driving the value and success of our vibrant community of over 650 e-commerce entrepreneurs. In this role, you’ll spearhead local chapters, networking groups, and engaging life-oriented events, building connections among members and fostering a thriving operational culture. This dynamic position offers the opportunity to make a meaningful impact within an innovative, fast-paced environment.

KEY ROLE RESPONSIBILITIES

As the Chapter Coordinator at Million Dollar Sellers (MDS), your responsibilities will encompass the comprehensive management of our chapters and the execution of diverse events to drive member engagement and value. You’ll:

• Oversee All MDS Chapters: Manage our 16 existing chapters and spearhead the launch of 5 new chapters by the end of 2024, ensuring each chapter plans and executes 5-8 events annually, ranging from boardroom meetups to retreats and MDS days.
• Event Planning and Execution: Assist chapter leads with event planning, coordinate with vendors, and venue sourcing, create event registration pages, and help promote events via social media and email marketing to ensure successful execution.
• Budget Management: Understand and manage each chapter’s budget, ensuring fiscal responsibility and efficiency in event planning and execution.
• Chapter Leads Management: Work closely with 35 chapter leads and be responsible for onboarding new ones, building and maintaining relationships, keeping up with communications, and running monthly chapter meetings.
• Content Creation: Assist with content creation and coordination by creating presentation slides and ensuring quality content is produced for boardroom meetings.
• Vendor Liaison: Act as a liaison with event vendors, coordinating logistics and ensuring events match the chapters’ desired experiences.
• Communication and Collaboration: Maintain daily communication with chapter leads, assisting with tasks and ensuring smooth operation. Collaborate with internal teams, members, partners, and hired talent to develop engaging presentations and programming.
• Promotion and Marketing: Work with the partnerships team to achieve partner revenue goals, promote chapter events to attract more member leads, and assist in the creation of marketing materials and strategies to enhance event attendance and experience.
• Minimal Travel: Attend chapter meetings at least twice a year to assist and see what areas we can improve in.
• Success Assessment: Assist the program director in evaluating the overall success of chapter events, compiling reports, and managing event-related expenses.
• Continuous Improvement: Monitor industry trends and strategies, seeking innovative ways to improve chapter events and the overall member experience.