Events and Marketing Co-ordinator

at  The Christie NHS Foundation Trust

Are you an enthusiastic and entrepreneurial Events and Marketing professional who is interested in supporting The Christie in the delivery of a programme of education events?
The Christie PET-CT Academy is looking for a highly motivated, innovative, Events and Marketing Coordinator to support the Academy. The team delivers a nationally and internationally recognised comprehensive programme of education courses and events.
Our flexible and innovative programme is a key part of The School of Oncology’s portfolio, which includes master’s level education, surgical short courses, and clinical skills training. The PET-CT Academy has a regional, national, and international reputation for the quality of its education and training.
We are looking for a team member who can contribute to our forward-thinking approach to education courses and events, which includes the creative use of technology. The successful candidate will have an ability to think creatively and work across boundaries to effectively undertake this role.
The purpose of this role is to provide event management, marketing and business administration support to the Education Programme Manager and Events and Marketing Manager. This will include taking an operational lead at events and meeting targets in relation to participation engagement.
As Events Coordinator for the PET-CT Academy Events and Marketing team, you will lead on the administrative support for conferences, study days, courses both face to face and online and other professional education training activities as required. You will be responsible for developing and maintaining effective marketing and administration processes, reports, systems and when applicable the supervision of other administration staff within the department.
See Detailed job description and main responsibilities.
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Education events responsibilities
Support the delivery of a programme of activities and events to an agreed timescale
Provide a quality, client focused educational event service and instil a customer centred approach in the team
Be the lead administrator working closely with the faculty to set up and deliver a new programs of events
Coordinate specific education activity within the PET-CT Academy to include speaker/sponsor/delegate liaison, preparation of materials, and venue/facilities management
Be present at events to coordinate all activities and be the main point of contact
Identify any issues on events or the online system and take appropriate action seeking the advice of, and reporting back to the Events and Marketing where necessary
Produce detailed data analysis, to inform current and future plans, to ensure education activity continues to be delivered to a high standard and identify potential areas for activity
Deliver marketing and event schedules to include liaising with suppliers, adhering to health & safety obligations,
Supervision of other administrative staff to ensure all PET-CT Academy activity is well attended, coordinated, and evaluated
Maintain and review accurate records for activity delivered by the team ensuring it is clear, coherent, and consistent
Work flexibly to support the development of activity within the PET-CT Academy
Produce event outputs including event logs and evaluations and advise senior colleagues to continually improve future events
Finance
Raise purchase order requisitions, invoice external organisations, process personal payments, ensuring that processes comply with the Trust’s Standing Financial Instructions
Meet sponsorship income targets acting as the main point of contact for sponsors, issuing paperwork, coordinating contracts, maintaining financial records, and welcoming them to events
Work with the education centre team in agreeing the process and associated room hire booking charges for internal and external events and bookings
Work across all teams to take forward an education income generation plan and a marketing strategy for future growth
Comply with Trust Standing Financial Instructions
Marketing
Monitor registration rates for the programme of events and measure that the targets are being met, report to the team and suggest necessary action
Ensure General Data Protection Regulation (GDPR) is adhered to through all activity
Support senior colleagues with the production of marketing and promotional materials, including updating the website, and utilising social media
To proactively contribute to the marketing and effective promotion of all activities within the PET-CT Academy, being an ambassador for The School throughout the Trust and to external organisations
Work creatively within the set guidelines to ensure effective design and marketing concepts are utilised in the promotion of the events and services
Oversee and carry out the marketing, design and production of posters, flyers, agendas, mailshots, and delegate materials in conjunction with the team of administrators
Contribute to the design of fully integrated marketing campaigns in line with market research and developments in marketing practice
Promote the Christie NHS Foundation Trust as a leader in the field of oncology education, utilising organisational expertise to run a successful programme of events
General
Field all educational queries relevant to the PET-CT Academy, offering advice and directing queries to the relevant individuals as appropriate
Provide ad hoc support to other members of the division during periods of absence and periods of fluctuating activity
Deputise for the Marketing and Events Manager during periods of absence
To undertake any other duties commensurate with the grade of the pos