Events & Conferences Specialist (fixed term contract - 6 months)

at  Fragomen

Job Description
This role, a six month fixed term contract position is a key part of the overall Marketing & Business Development Department. You will be focused on managing, planning and executing both virtual and in-person events such as: client briefings, conferences, sponsorships, receptions and networking events, as well as managing and maintaining the firm’s events’ calendar in the Asia Pacific region.
The ability to multitask under tight deadlines and excellent organizational and writing skills are all “musts” for this position. The Senior Events & Conferences Specialist will be conscientious, have a “can do” attitude and report to the Senior Events & Conferences Manager in the U.S. and will also work closely with the larger Marketing and Business Development Team, Senior Management, Partners and other colleagues around the firm.

Other key responsibilities will include:

• Manage the planning, strategy and execution for firm’s APAC-based external and internal events and sponsorships, both virtually and in-person. This includes all stages of event lifecycle such as: initial analysis, vision and research, working with key event stakeholders, negotiating with vendors, project management, AV and production, communications, logistics, post-event follow up and metrics, etc.
• Travel (approximately 15% - 25%) to manage events onsite, as needed based approved business travel for on-site events.
• Ensure that events are executed with best practices in mind and within firm strategy, brand and culture.
• Measure and report on the effectiveness of events, including managing event budgets, lead generation and other defined ROI metrics.
• Coordinate the firm’s APAC event calendar, including the posting of events in the firm’s event management tool, website, webcast platform, email marketing and CRM systems.
• Demonstrate effective communication skills and ability to interface with external and internal clients and key stakeholders globally.
• Provide additional support to special projects, assignments and the wider Marketing and Business Development Department, as needed.

About you:
The ideal candidate for this role will have previous experience in an events role, preferably in a legal or other professional services firm; or equivalent combination of education and experience. Experience in marketing immigration services is a plus as well as additional language skills.

Also required:

• Qualification in marketing, business, event management, communications, public relations, or a related field.
• 5 years of work experience working with teams across various locations and in different time zones.
• Strong multitasking skills and the ability to work effectively in high-pressure situations requiring adherence to tight deadlines.
• Client service oriented with the aptitude to address internal and external clients’ needs in a professional and courteous manner.
• Ability to quickly develop a strong working knowledge of the firm, its services, and its clients and their industry sectors.
• Highly analytical, organized and detail oriented.
• Solid writing, editing and proofreading skills.
• Independently driven, resourceful, proactive and self-motivated with a “make it happen” mindset and excellent interpersonal and collaborative skills.
• High proficiency with Cvent, ON24, Salesforce CRM, Marketo, Social Media platforms, SurveyMonkey, Microsoft Office suite (Word, Excel, PowerPoint); knowledge of InDesign and Adobe Creative and Marketing Cloud a definite plus.
• The Senior Events & Conferences Specialist position requires a very high energy level and flexibility with respect to travel and schedule.

• Manage the planning, strategy and execution for firm’s APAC-based external and internal events and sponsorships, both virtually and in-person. This includes all stages of event lifecycle such as: initial analysis, vision and research, working with key event stakeholders, negotiating with vendors, project management, AV and production, communications, logistics, post-event follow up and metrics, etc.
• Travel (approximately 15% - 25%) to manage events onsite, as needed based approved business travel for on-site events.
• Ensure that events are executed with best practices in mind and within firm strategy, brand and culture.
• Measure and report on the effectiveness of events, including managing event budgets, lead generation and other defined ROI metrics.
• Coordinate the firm’s APAC event calendar, including the posting of events in the firm’s event management tool, website, webcast platform, email marketing and CRM systems.
• Demonstrate effective communication skills and ability to interface with external and internal clients and key stakeholders globally.
• Provide additional support to special projects, assignments and the wider Marketing and Business Development Department, as needed