Events Manager

at  Haymarket Media Group

Overview:
Haymarket is a successful international specialist media company. We have over 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions.
To manage a portfolio of events primarily comprising Awards and/or Forums for Haymarket Business Media brands in their specific market sectors. An events manager is expected to run a portfolio of events across a calendar year from 5 - 7 events depending on the size, complexity, calendar positioning and budget level. The ability to multi-task and run events concurrently is therefore essential for this role.
Please note that our events portfolio consists of both virtual and in person events.
Sustainability is at the heart of our events, so each team member is expected to adhere to our procurement and sustainability procedures as part of their role. Five sustainability principles (Reduction, Inclusion, Transparency, Ethics, and Value) govern our events and all team members are expected to demonstrate and uphold these principles in their own work
Haymarket has a flexible working arrangement of 3 days in the office with 2 working from home, with core days in the office being Monday and Wednesday.
Proven experience of running B2B events, both virtually and live is needed for the role with the expectation that this would include commercial award events and/or commercial forums, either within Haymarket or another B2B media company.
Responsibilities:
The events manager is responsible for the complete end-to-end project management of each of the events in their portfolio (including budget/financial management, event timelines, event microsites (design and content), marketing (design, content and delivery), event planning and logistics, all administration and digital filing and to act as the primary liaison with brand editorial team, brand commercial team, venues, suppliers, entrants, attendees, delegates, sponsors and any other key stakeholders (including marketing and telesales).
A more detailed breakdown of tasks as follows:

EVENT LOGISTICS

• Supervise the operational activities of staff assisting you on any project (these may be colleagues or temporary or freelance staff).
• Compile VIP guest lists for each project based on past history and current information provided by editorial and commercial teams.
• Responsible for table planning, delegate seating including internal brand guests and publish a short list of finalists and promote sales of table places for awards events.
• Supervise all aspects of the production and staging of each event for which you are responsible, in conjunction with the Director of Events, Portfolio Director and appointed suppliers.
• Ensure that all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process (e.g. dietary requirements for the event to the venue).
• Manage the operational delivery of events and incorporate sustainability initiatives in planning and delivery
• Attend each event in your portfolio as the responsible events manager.
• Undertake any other reasonable duties.
  The above job description is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks. The events manager must also understand the Company Vision and Values, and apply their principles at all times.
  Skills / Experience / Knowledge / Minimum Criteria:

Please refer the Job description for details