Exec Assistant to CEO

at  Veritas Recruitment Pty Ltd

REQUIREMENTS:

• Demonstrated experience as an Executive Assistant to a CEO or other senior executive in a fast-paced corporate environment.
• Track record of delivering critical administrative projects with precision and efficiency.
• High proficiency in Microsoft Word, Excel, PowerPoint, and Teams.
• Resilience in dealing with challenging situations and maintaining composure under pressure.
• Strong relationship-building skills with the ability to interact effectively with individuals and groups at all levels.
• Results-driven mindset with the ability to prioritise conflicting goals and deadlines.
• National Police Check
  Please submit your resume and a cover letter outlining your relevant experience and suitability for the role.
  Applications should be sent to vfarrow@veritasrecruitment.com.au
  Join this great NFP and support our CEO and the wider team in driving positive change worldwide.

ROLE OVERVIEW:

On behalf of my high profile client I am seeking a highly organised and professional Executive Assistant to provide confidential and efficient support to the CEO, Executive team, and Board of Directors.
As the EA to the CEO, you will play a crucial role in ensuring the smooth operation of executive functions, including coordinating meetings, managing travel arrangements, and maintaining sensitive information with the utmost discretion.

KEY RESPONSIBILITIES:

• Coordinate internal and external meetings for the CEO and General Managers, including logistical arrangements such as room bookings, catering, and technology setup.
• Maintain confidentiality and discretion in handling sensitive information, including financial data, strategic plans, and personnel matters.
• Arrange travel accommodations, including flights, accommodation, and ground transport, both domestically and internationally.
• Assist in preparing agendas for Board and Committee meetings, as well as collating relevant documentation.
• Timely preparation and distribution of meeting minutes and related action items.
• Liaise with Directors and Chairs to schedule meetings, assist with travel requirements, process reimbursements, and handle adhoc requests.
• Coordinate the signing of company documents as required and maintain accurate records.
• Maintain the Contract Register across the business, ensuring all parties are alerted to expiration dates.
• Provide general administrative support to the CEO and General Managers, including correspondence, presentations.
• Support the wider business with end-of-year events, Annual Report coordination, travel bookings, and supplier management.